Office Manager

Role Description Elevation Marketing is a 25‑year‑old independent data‑driven B2B marketing agency focused on driving marketing strategies for enterprise organizations. We are looking for an Office Manager for a full‑time on‑site role with two work‑from‑home days a month or four half‑days, located in the greater Phoenix area. Key Responsibilities Create daily staff newsletter and update staff on office announcements. Coordinate events such as company events, parties, culture, and team building activities. Serve as the point of contact for property management company and related vendors. Manage PTO and Work‑from‑Home calendars. Decorate and celebrate birthdays and other holiday events. Provide low volume phone coverage and route calls to appropriate persons. Manage kitchen and lounge area including ordering supplies, frequent restocking, and events. Human Resources & Training: Help schedule interviews for job‑seeking candidates. Manage administrative onboarding procedures such as office tours, key/fob distribution, alarm codes, etc. Facilitate the on‑boarding two‑week program for new employees. Scheduling: Handle booking of executive meetings. Support the president with various business, operational and administrative tasks. Handle MSA and NDA agreements. Technology: Manage IT vendor on behalf of the agency. Use, adopt and manage AI tools. Set up new computers and manage computer inventory (passion for AI a big plus). Manage phone systems with third‑party vendors. Manage office equipment, printer issues, and related supplies. Special Projects & Programs: Manage the Lunch & Learn Program training components. Support the fun committee to organize culture‑building events. Handle holiday party decorations and purchase of employee gifts. Accounting & Reporting: Help the accounting manager with staff credit card reconciliation reports. Enter AR and perform general accounting functions. Create various reports used by the management and account services teams. Travel & Entertainment: Handle sports and entertainment ticket allocations for staff. Book and handle all hotel and flight travel requirements for staff and interview candidates. Key Qualifications Ability to perform multiple job functions in a fast‑paced environment. 3–5+ years of experience working for a professional service firm such as legal, accounting, finance, marketing and/or advertising agency (preferred). Proficient with MS Outlook, Word, Excel, PowerPoint and other technologies. Enjoys learning or has experience with AI tools. Great judgment, professionalism, positive energy and curiosity about the agency, its people, processes, and clients. Thinker, operator, and capable of making independent decisions. Team player who represents the president and the agency with kindness and integrity. Works quickly while maintaining quality standards. Proactive, good listener, with diplomacy, flexibility and grace under pressure. Marketing or advertising agency experience a plus. Loves serving people and creating a positive work culture. Compensation & Benefits Salary range: $55,000–$62,500+ (depending on experience and skills). The position is located in Gilbert, AZ (just off Loop 202 expressway). Elevation pays for 95% of employees’ life, health and long‑term disability insurance, offers vision, dental and other benefit options, a free snack and beverage kitchen, and tuition reimbursement. Flexible hours are available within 7 AM–9 AM start and 4 PM–6 PM end. The office is closed between Christmas and New Years. #J-18808-Ljbffr