Manager, Billing Operations

Manager of Billing Operations

Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you'll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business Team" by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The Manager of Billing Operations oversees the accuracy, integrity, and ongoing maintenance of all data within the firm's billing and financial systems. This role ensures that matter setups, client billing requirements, fee arrangements, and system configurations are properly established and continuously optimized. They lead a team responsible for day-to-day billing operations, providing guidance, training, and performance oversight to ensure timely and compliant billing processes. The manager partners closely with finance, legal teams, and leadership to streamline workflows, resolve complex billing issues, and support strategic initiatives. Through strong operational oversight, this role helps drive efficiency, data quality, and overall financial performance for the firm.

What You Will Do:

Billing System Oversight & Data Integrity

• Ensure proper setup and maintenance of all clients and matter data, including billing instructions, fee agreements, rates, and financial attributes.
• Maintain the integrity, accuracy, and completeness of data within the firm's billing systems.
• Confirm that client billing guidelines, e.g. disbursement restraints, are properly implemented and applied to firm invoicing.
• Oversee system configuration updates, workflow enhancements, and ongoing optimization efforts.
• Partner with IT/Finance Systems teams on upgrades, testing, troubleshooting, and documentation.

Operational Leadership

• Direct the daily work of the billing operations team, including task assignment, productivity monitoring, and quality reviews.
• Provide training, coaching, and development opportunities to support high performance and strong service delivery.
• Establish and maintain standard operating procedures (SOPs) and ensure team adherence.

Billing Support & Issue Resolution

• Serve as a point of escalation for complex or sensitive billing matters, collaborating with attorneys, finance teams, and clients to resolve issues efficiently.
• Monitor billing cycles to ensure compliance with client requirements, deadlines, and firm policies.
• Review exception reporting and proactively identify data inconsistencies or process gaps.
• Provide ad-hoc support on other projects as needed.

Process & Workflow Improvement

• Lead initiatives to improve billing processes, enhance data quality, and drive operational efficiency.
• Promote best practices for billing setup, documentation, and controls.
• Evaluate opportunities for automation and system enhancements to support firm-wide financial objectives.

Cross-Functional Collaboration

• Partner with billing and collections leadership, revenue management, and finance colleagues to ensure accurate and aligned billing practices.
• Provide insights and support for firmwide financial reporting, audits, and business analysis.

Who You Are:

• Bachelor's degree in finance, business administration, accounting, or related field (or equivalent experience).
• 5+ years of experience in legal billing, financial operations, or revenue management; law firm experience strongly preferred.
• 2+ years of supervisory or team leadership experience.
• Strong knowledge of legal billing systems (e.g., Aderant, Elite 3E, or similar platforms).
• Background in billing and collections processes.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent communication, problem-solving, and stakeholder-management skills.
• Ability to lead teams in a fast-paced environment with shifting priorities.

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back-up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: No

The target salary range for this position varies by location and is commensurate with relevant experience: Boston $103,700 - $155,600 | Los Angeles $111,500 - $167,300 | New York $111,500 - $167,300 | Orange County $111,500 - $167,300 | Philadelphia $101,600 - $152,500 | San Francisco $119,300 - $178,900 | Santa Monica $111,500 - $167,300 | Silicon Valley $119,300 - $178,900