Accounts Payable Coordinator / Receptionist

Job Description

Job Description

The Accounts Payable Coordinator / Receptionist is primarily responsible for accurate and timely invoice processing, payment scheduling, vendor communication, and financial recordkeeping, while also providing reception coverage. Reporting to the Controller or Accounting Manager, this role supports clients, customers, vendors, and delivery personnel through professional visitor assistance and call routing. The position offers opportunities for cross-training across finance operations.

Responsibilities

• Process and verify invoices for payment.
• Schedule vendor payments according to established terms.
• Manage vendor relationships and communications.
• Enter data accurately into the standalone accounts payable platform.
• Maintain accurate expense reports, financial records, and supporting documentation.
• Identify and resolve payment discrepancies and issues.
• Provide reception coverage and assist visitors, including clients, customers, vendors, and delivery personnel.
• Route incoming calls to the appropriate contacts.

Preferred Qualifications

• At least 1 year of experience in accounts payable and front-desk administration.
• High school diploma or equivalent.
• Proficiency with accounts payable software and Microsoft Excel.
• Knowledge of financial reporting processes.
• Exceptional attention to detail and commitment to data accuracy.
• Strong communication, problem-solving, and time management skills.

Hudson-Everly Commercial Flooring LLC coordinates supplying and installing flooring in commercial buildings. We are busy and are expanding our employee pool. We currently have 18 employees.

Company Description

Hudson-Everly Commercial Flooring LLC coordinates supplying and installing flooring in commercial buildings. We are busy and are expanding our employee pool. We currently have 18 employees.