ASSISTANT FINANCE DIRECTOR

GENERAL PURPOSE

Directs and coordinates the operations of procurement and accounts payable activities for the City of Hobbs. Assists in establishing and maintaining internal control procedures and assures that adequate accounting procedures are maintained.

ESSENTIAL DUTIES

Reviews and approves purchases to ensure compliance with procurement guidelines. Oversees cash management by reviewing and preparing journal entries to balance and close monthly books in general ledger, revenue and expense accounts. Monitors and controls daily flow and performs forecasting for cash needs to ensure funds are invested adequately. Assures an appropriate amount of money is available to cover weekly check runs and bi-weekly payroll runs. Ensures all money is collateralized. Develops and submits monthly and quarterly reports to various state and federal agencies. Prepares recap sheets and reports for board meetings. Assists in the coordination and implementation of the annual financial audit. Prepares the City’s formal responses to Governmental Accounting Standards Board (GASB). Stays current with new GASB standards to determine how those standards apply to the City. Stays current with governmental fund accounting, grant guidelines, and Department of Finance Administration (DFA) requirements. Maintains communications with other departments to determine needs and address problems. Coordinates departmental activities and explains departmental policies and procedures. Researches, plans, coordinates and administers grant funds for a variety of grant projects. Works with other departmental staff in preparing grant applications. Supervises, directs, trains and evaluates the activities of assigned staff. Interviews potential employees and makes recommendation for hiring and disciplinary actions. Approves timesheets and leave requests. Acts as a backup in the absence of the Finance Director. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

NON-ESSENTIAL DUTIES

Attend and participate in professional group meetings; stay current of new trends and innovations. May serve on various employee committees, as required and assigned. This position is subject to the City of Hobbs’ Drug and Alcohol Testing Policy which includes one or more of the following: pre-employment testing, post-accident testing, random testing, Reasonable suspicion testing, return to duty testing and follow-up testing.

MINIMUM QUALIFICATIONS

Education and Experience Graduation from an accredited college or university with a Bachelor’s degree in accounting plus two years accounting experience required. Knowledge, Skills, and Abilities: Thorough knowledge of generally accepted accounting theory, principals, and practices, auditing theory and practices, governmental and non-profit accounting, internal control procedures, bookkeeping and accounting procedures and systems, including computer applications. Knowledge of principles and practices of administration and organizational theory. Knowledge of research techniques, methods, and procedures. Ability to perform a broad range of supervisory responsibilities over others. Ability to analyze, interpret, and report research findings, recommend and take appropriate action. Ability to perform financial investment analysis. Ability to prepare difficult and complex financial and administrative reports. Ability to maintain effective accounting procedures. Ability to carry out assigned projects to their completion. Ability to work independently and to complete daily activities according to work schedule. Ability to effectively communicate orally and in writing. Ability to understand, follow and transmit written and oral instructions. Ability to establish and maintain effective working relationships with Finance Department staff, other City Departments, and general public.

LICENSING AND CERTIFICATIONS

Valid state issued driver’s license Must also be actively striving to obtain the knowledge base equivalent to a Certified Public Accountant (CPA) candidate or a Certified Government Finance Officer (CGFO) candidate. Maintain any current licenses or certifications Ability to obtain any additional required licenses or certifications as per licensing authority.

SUPERVISION RECEIVED

Works under the general supervision of the Finance Director.

SUPERVISION EXERCISED

Exercises supervision over assigned personnel either directly or through subordinate supervisory staff.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. #J-18808-Ljbffr City of Hobbs