Administrative Coordinator

Job Description

Job Description

We are looking for a highly organized Administrative Coordinator to support daily operations for a busy team. This contract opportunity is ideal for someone with construction industry experience who can keep schedules, travel, and administrative workflows running efficiently. The role offers a long-term assignment of 2.5 years with the possibility of transitioning into a permanent position based on performance and business needs.

Responsibilities:
• Coordinate calendars, arrange meetings, and manage scheduling priorities to keep team activities on track.
• Organize domestic and international travel, including transportation, lodging, and itinerary planning.
• Enter payroll-related information accurately and maintain up-to-date records within required timeframes.
• Prepare, format, and organize documents, reports, presentations, and filing systems for internal use.
• Monitor office supply levels and place orders to ensure the team has the materials needed for daily operations.
• Respond to inbound calls and route messages or requests to the appropriate team members in a thorough manner.
• Provide broad administrative support for ongoing assignments and assist with special projects as business needs evolve.• At least 3 years of administrative support experience, preferably within construction or a similar project-based environment.
• Demonstrated ability to manage calendars, scheduling activities, and multiple priorities in a fast-paced setting.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• High level of accuracy in data entry and record maintenance, especially when handling payroll information.
• Ability to exercise discretion and maintain confidentiality with sensitive business information.
• Experience answering inbound calls and providing dependable administrative assistance to a larger team.