Human Resources and Payroll Manager

Job Description

Job Description

Join Our Team! Help keep our facility running smoothly through exceptional administrative, financial, and team support.

Major Duties and Responsibilities

• Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.

• Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.

• Checks applications and references for prospective employees and arranges for interviews as required or directed.

• Maintains job applications for personnel eligible to work in the facility.

• Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility’s established policies governing the release of information.

• Verifies the employee’s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee’s personnel record.

• Maintains an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.

• Ensures compliance with current federal and state employment regulations regarding wages, overtime, work hours, workman’s compensations, etc.

• Ensures compliance with hiring/discharge policies and procedures.

• Orients new personnel to the facility and explain personnel policies, procedures, payroll procedures, grievance procedures, etc. as established in the facility’s operational policies and procedures.

• Keeps department directors informed of changes in personnel matters accordingly.

• Makes written and oral reports/recommendations to the Administrator concerning personnel needs, problems areas, etc., as deemed necessary or appropriate.

• Performs administrative requirements such as completing necessary forms, reports, etc. and submitting them to the Administrator as required.

• Conducts employee background checks in accordance with facility policy.

• Protects resident health information and reports any suspected or known violations of such information to the Administrator.

• Reports any unauthorized attempts to access the facility’s information systems.

• Implements a facility plan for the recruitment, selection, and training of competent personnel.

• Hires personnel in accordance with the facility’s established hiring practices.

• Arranges for any pre-employment testing, physicals, etc. in accordance with facility policies.

• Processes all new hire personnel information and any change of status data, payroll change, etc.

• Maintains attendance records and records of counseling, warning, and other disciplinary action taken against employees.

• Terminates employees when necessary, ensuring documentation and coordination of such actions with the Department Director and Administrator.

• Conducts exit interviews and ensures information is placed in the employee’s personnel records.

• Reports any known or suspected fraud to the Administrator.

• Maintains professional status by attending workshops, seminars, etc. to keep up to date with current changes in personnel matters.

• Creates and maintains an atmosphere of positive emphasis, warmth, personal interest and calm environment throughout the facility.

• Follows established safety regulations including fire protection/prevention, infection control, smoking, etc., and assists personnel, residents and visitors to do the same.

• Participates in the facility’s plan of correction response to an inspection survey and implements any follow-up as designated by the Administrator or Director of Nursing.

• Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness.

• Promotes teamwork, mutual respect, and effective communication.

• Enters payroll information into designated software

• Ensures accurate daily punches and maintains direct deposit information.

• Processes payroll according to timeline using software to ensure pay is distributed properly.

• Works with Staff Development to complete new hire orientation.

Benefits include:

• Medical, Dental and Vision

• Optional supplemental insurances

• 401K and/or Roth

• Generous PTO

• Paid holidays

Pay based on experience. This a 100% on-site position.