Coastline - Administrative Assistant - Part-Time

Base Pay: $19.61 - $23.83 / Hour Employee Type: Part Time Name: HR Department Phone: View phone number on click.appcast.io Primary Purpose This position is responsible for assisting with the general administrative functions and activities of the office. Education And Experience High school degree or GED. Proficiency in Microsoft Office, specifically Word and Excel. Word processing skills, ability to multi-task in a fast-paced environment, must possess excellent organizational skills and effective oral and written communication skills. Preferred familiarity with electronic health record system and can be flexible with work schedule. Minimum Qualifications Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties. Successfully pass a Criminal Background Check and Medicaid Fraud Check. Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) Certification. Essential Duties and Responsibilities Assist clients with the completion of intake process including paperwork, checking insurance, building new client charts, and scheduling initial appointments. Update client charts and schedule appointments for new services or provider transfers. Assist with DHS and Outpatient referrals. Assist with engagement. Provide coverage for receptionist and medical assistant as needed. Track staff certifications, birthdays, and anniversaries. Assist in planning events. Assist with TFP recruitment and retention. Coordinate travel accommodations. Work under the supervision of the Office Manager, completing a variety of tasks designed to ensure the smooth operation of the agency's office and clinical record system. Coordinate meetings and schedule meeting spaces. Coordinate the flow of information between multiple sources including the public, staff members, client charts, agency digital files, and office voicemail boxes. Maintain records (requests, archiving, and purging) related to dissemination of confidential clinical information within the agency and between agencies. Attend trainings, meetings, and events as assigned. Assist in scheduling appointments/meetings and maintaining calendars, as needed. Assist in preparation of clinical presentations, meetings, and educational trainings. Provide clerical and other necessary support to staff. Answer main line phone calls; answer and route phone calls for staff and check front desk voicemail routinely throughout the day. Copy and scan documents. Send faxes, letters, and other communications. Perform data entry and word processing as needed. Help track and prioritize information to be read and processed by due date. Perform other related work as assigned. Requirements Meet all Education and/or Experience Requirements listed for the specific position. Request official transcripts upon offer of employment. Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties. Successfully pass a Criminal Background Check and Medicaid Fraud Check. Obtain and maintain current CPI Verbal De-Escalation Certification during employment. Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment. Obtain a Food Handler's Card once employed. Benefits paid by Agency (Full‑time Employees, 0.75–1.0 FTE) Medical Insurance – base plan employee premium paid in full (with $3,500.00 HSA deductible buy‑down by Agency) Basic Life and AD&D Insurance Short‑Term Disability Insurance Long‑Term Disability Insurance Employee Assistance Program Additional Voluntary Benefits (Full‑time Employees, 0.75–1.0 FTE) Dental Insurance Vision Insurance Critical Illness and Accident Insurance Life Insurance Flexible Spending Account (FSA) Dependent Care Flexible Spending Account (DCFSA) Retirement Benefits (All Employees) 401(k) Contributions 3 % Employer Matching after 1 year and/or 1,000 hrs of service 3 % Employer Contribution after 1 year and/or 1,000 hrs of service Paid Time Off (Full‑time Employees, 0.75–1.0 FTE) Paid Time Off available to all full‑time employees Holiday Paid Time – 6 standard holidays (after 90 days of employment) Holiday Paid Time – 4 floating holidays (after 90 days of employment) Paid Oregon Sick Time Off available to all employees #J-18808-Ljbffr