SECRETARY SCHOOL (HIGH)

Secretary - High School (Activities) FTE: 1.0 HOURS/DAY: 8.0 DAYS PER YEAR: 251 Purpose Statement The job of Secretary - High School is done for the purpose of providing a wide variety of secretarial support to assigned administrator; establishing and maintaining records; compiling and distributing a wide variety of materials and reports; and coordinating various activities. Essential Functions Assists in orientating new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations. Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements and/or requests. Composes documents for the purpose of documenting events, providing and/or requesting information. Coordinates and/or schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines. Greets all incoming person(s) for the purpose of responding to their inquiries, directing their requests to appropriate personnel and locations and/or enforcing districts secure entry procedures. Maintains a variety of documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Maintains the school's websites for the purpose of providing up-to-date information to staff and public. Maintains inventories (e.g. supplies, materials, equipment, etc.) for the purpose of availability of item(s). Maintains office equipment, tools, and work areas for the purpose of ensuring a safe working environment and the availability of needed items. Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements. Monitors placement of substitutes for the purpose of ensuring adequate temporary staff. Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives. Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference and/or conveying information. Processes documents and materials for the purpose of disseminating information to appropriate parties for action. Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Other Functions Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; preparing and maintaining accurate records; performing standard bookkeeping; and planning and managing projects. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and practices; and accounting/bookkeeping principles. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; communicating with diverse groups; meeting deadlines and schedules; being flexible; working with frequent interruptions; working with detailed information/data; working as part of a team; adhere to district policies, regular attendance except when allowed leave. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing. This job is performed in a generally clean and healthy environment. Experience Job related experience is required. Education High school diploma or equivalent. Equivalency Required Testing - Certificates Continuing Educ./Training - Clearances Kansas Bureau of InvestigationKansas Department of Children and FamiliesPhysical Exam/TB Screening FLSA Status Approval Date Salary Range Non Exempt 10