Accountant and Facilities Administrator - Hybrid

Job Description

Job Description

POSITION SUMMARYPosition Title: Accountant and Facilities Administrator Department: FinanceReports to: ControllerAbout the Organization: The American Association of Critical-Care Nurses (AACN) is the largest specialty nursing organization in the world, representing the interests of more than 550,000 nurses who are charged with caring for acutely and critically ill patients. AACN is dedicated to creating a healthcare system driven by the needs of patients and families where acute and critical care nurses make their optimal contribution. Visit us online at is an equal opportunity employer and prohibits discrimination against or harassment of any person employed by or seeking employment with AACN on the basis of race, color, religion, creed, sex and gender (including pregnancy, childbirth, breastfeeding or related medical conditions, gender identity, gender expression, and sexual orientation), ancestry, national origin, age (40 or older), disability (mental and physical), military or veteran status, marital status, medical condition, or genetic information and any other basis protected by federal, state or local law or ordinance or regulation.Application Instructions: Interested individuals can visit our Careers Page and apply for the Accountant and Facilities Administrator role. Any questions can be directed to: View email address on us.fitly.work. The position is a hybrid role. Some travel may be required.

Position Purpose: The Accountant and Facilities Administrator is responsible for performing and overseeing assigned accounting functions, facilities operations, and financial activities and initiatives that support organizational objectives. Working closely with the CFO and Controller, this position applies accounting principles and exercises independent judgment in analyzing property accounting, Chapter financial processes, managing facilities-related activities, and evaluating operational needs. The role serves as a key liaison among Finance, Property Management, Chapter leadership, and internal departments to ensure accurate financial reporting, efficient facilities operations, and ongoing process improvements and operational effectiveness.

Main Accountabilities:

• Accounting and Financial Reporting

  • Analyzes and reviews accounting transactions to ensure accuracy, completeness, and compliance with established accounting principles, organizational policies, and internal controls.

  • Maintains the Association's fixed asset records, including acquisitions, disposals, depreciation, and amortization schedules, while evaluating asset activity for accuracy and appropriate accounting treatment.

  • Prepares monthly depreciation and amortization journal entries and reconciles, analyzes, and resolves variances within related subledgers and the general ledger.

  • Manages the month-end close activities for AACN Property Holdings, including preparation, review, analysis, and documentation of journal entries and financial reporting.

  • Reconciles and reviews mortgage accounts, interest accruals, property insurance, and personal property taxes, identifying discrepancies and determining appropriate resolution.

  • Reconciles Flexible Spending Account (FSA) and Health Spending Account (HSA) activity, prepares related journal entries, and reviews transactions for accuracy and compliance with applicable requirements.

  • Partners with Payroll to ensure accurate recording of FSA and HSA contributions and reimbursements, troubleshooting discrepancies and supporting accurate financial reporting.

  • Manages and analyzes advertising revenue accounting with the Association's publishing partner, including accounts receivable tracking, deferred revenue schedules, invoice monitoring, and payment reconciliation.

• Facilities Administration

  • Manages facilities operations and related financial activities in accordance with organizational objectives, budgetary guidelines, and established policies.

  • Oversees day-to-day facilities operations in partnership with the property management company, evaluating operational needs, coordinating solutions, and ensuring effective service delivery.

  • Leads the planning, coordination, and execution of facilities projects, monitoring scope, timelines, budgets, and outcomes to support successful project completion.

  • Develops, monitors, and updates facilities budgets and forecasts, analyzing financial impacts and identifying trends.

  • Manages workspace assignments and facility requests while collaborating with Property Management, Human Resources, Information Technology, and other departments.

• Chapter Financial Administration

  • Oversees Chapter financial administration activities to support departmental and organizational goals and objectives while ensuring alignment with established financial policies and reporting requirements.

  • Manages the collection, review, analysis, and evaluation of Chapter financial information to ensure timely receipt, accuracy, completeness, and appropriate financial reporting practices.

  • Monitors compliance with financial reporting deadlines, evaluates outstanding requirements or reporting issues, and collaborates with Chapter officers to resolve discrepancies and implement appropriate solutions.

  • Facilitates monthly meetings between Chapters and Finance teams to review financial performance, reporting trends, financial activity, projects, and emerging issues requiring attention or follow-up.

  • Reviews Chapter financial reconciliation status, analyzes trends and variances, identifies issues, and recommends process improvements to strengthen financial reporting, accuracy, and internal controls.

  • Provides financial guidance, training, and support to incoming Chapter Treasurers regarding accounting responsibilities, financial reporting requirements, and application of organizational policies and procedures. 

• Budgeting and Financial Analysis

  • Supports organizational budgeting, forecasting, and financial planning activities by preparing, analyzing, and interpreting financial information, reports, and decision-support materials.

  • Contributes to the development of annual budgets and Board presentations through the compilation, analysis, and interpretation of financial data.

  • Prepares and analyzes financial summaries, dashboards, reports, graphs, and presentations for the Board of Directors, Strategic Council, and leadership to support informed business decisions 

  • Develops and delivers financial and operational communications through presentations, webinars, videos, and other communication materials as need