Vendor Management & Accounts Payable Coordinator

Vendor Management & Accounts Payable Coordinator

Contract Period: 1 yr.

Full-time, On-site

Salary rate: $60,000 ~ $65,000 DOE

Job Description

The Vendor Management & Accounts Payable Coordinator is responsible for managing vendor registration and maintenance activities, supporting procurement operations, processing invoices and payments, and ensuring compliance with company policies and procedures. This role works closely with vendors, Finance, Procurement, and business teams to facilitate efficient vendor onboarding, resolve vendor-related issues, and support day-to-day operational needs. Strong communication, organization, and customer service skills are essential for success in this position.

• Manage vendor registration activities, including collecting, reviewing, and validating required documentation to ensure compliance with company policies and procedures.
• Maintain vendor master data and coordinate updates to vendor information, banking details, and supporting documentation.
• Serve as the primary point of contact for vendors regarding registration requests, account maintenance, and onboarding activities.
• Work closely with internal stakeholders, Finance, and Engineering teams to resolve vendor registration issues and ensure timely processing.
• Monitor vendor compliance with requirements and follow up on missing or expired documentation.
• Review and verify vendor records to ensure accuracy, completeness, and compliance with company policies and contractual requirements.
• Support day-to-day purchasing activities, including purchase requisition review and purchase order (PO) processing.
• Process invoices and payments, ensuring accuracy and adherence to company policies and procedures.
• Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders.
• Maintain organized records and filing systems to support audits, compliance requirements, and efficient document retrieval.
• Respond to inquiries from vendors and internal teams regarding vendor registration, payment status, and account information.
• Support budget tracking and procurement reporting activities as assigned.
• Other duties as assigned by manager.

Qualifications

In addition to the responsibilities mentioned above, tasks relating to the following area will be assigned as required.

• Proficient in Microsoft Office.
• Excellent verbal, written, and interpersonal skills.
• Strong attention to details.
• Must have proven multitasking and organizational skillset.
• Strong work ethic.
• Service-oriented mindset.
• Works well in team environment.

EDUCATION/CERTIFICATION/YEARS OF EXPERIENCE:

• Bachelor's degree in business/ accounting (preferred).
• 2+ years of experience in Accounts Payable and Accounts Receivables.

DESIRED SPECIALIZED SKILLS AND KNOWLEDGE:

• Experience with SAP highly desired.
• Bilingual in Korean is a plus, not required.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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