AP Specialist

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join a collaborative accounting team in a fast-paced, high-volume environment. This is an excellent opportunity for an AP professional who enjoys problem-solving, managing invoice discrepancies, and taking ownership of the full accounts payable process.

The ideal candidate is not just a processor, but a critical thinker who can investigate issues, communicate effectively with vendors and internal stakeholders, and keep invoices moving efficiently in a high-volume inventory environment.

Key Responsibilities

• Process high-volume accounts payable transactions
• Perform accurate three-way matching of invoices, purchase orders, and receiving documentation
• Enter invoices manually and maintain invoice records
• Review coding and investigate discrepancies
• Communicate with vendors and internal buyers to resolve invoice issues
• Track invoice status and maintain detailed documentation
• Manage a continuously active AP inbox and prioritize incoming invoices
• Assist with payment processing and account reconciliation activities
• Support month-end accounting processes as needed

Required Qualifications

• 3+ years of Accounts Payable experience
• Strong experience performing three-way matching
• Experience in a high-volume AP environment
• Understanding of AP coding concepts and invoice workflows
• Experience researching and resolving invoice discrepancies
• Strong attention to detail and organizational skills
• Ability to work independently and manage multiple priorities
• Excellent communication and follow-up skills

Technical Skills

• Advanced Microsoft Outlook skills
• Strong Windows navigation and file management abilities
• Proficiency with Microsoft Excel, including:
• Shared spreadsheets
• Notes and comments
• Data tracking
• Status updates
• Task management
• ERP experience is helpful but not required; training will be provided

Preferred Experience

• Inventory-related accounts payable experience
• Experience handling vendor inquiries and payment exceptions
• Experience processing a large volume of invoices daily
• Background in accounting or finance support functions

What Makes Someone Successful in This Role?

• Strong problem-solving and investigative skills
• Ability to manage exceptions rather than simply process transactions
• Comfortable working in a fast-paced, deadline-driven environment
• Self-motivated and accountable
• Collaborative team player who enjoys supporting others
• Detail-oriented with a high degree of accuracy

Work Environment & Benefits

• Supportive, team-oriented accounting department
• Cross-training opportunities
• Stable Monday-Friday schedule
• One remote workday per week available after six months of employment
• Opportunity to make an immediate impact within a growing accounting team

Apply Today

If you are an experienced Accounts Payable Specialist with high-volume invoice processing, three-way match expertise, and a passion for solving problems, we encourage you to apply.