Executive Assistant

Job Description

Job Description

Executive Assistant

Location: Austin, TX (Hybrid)

Job Type: Direct Hire

Salary: Up to $100,000

Benefits

• Medical Insurance
• Dental Insurance
• 401(k) with Company Match
• 3–4 Weeks PTO
• Paid Holidays
• Education Reimbursement

About the Opportunity

Addison Group is partnering with a mission-driven organization to identify an experienced Executive Assistant who thrives in a fast-paced executive environment. This individual will provide high-level support to two C-Suite Executives, balancing two very different leadership styles while serving as a trusted partner to the executive team.

This is an excellent opportunity for a polished Executive Assistant who enjoys taking ownership, managing competing priorities, and proactively keeping executives organized in a growing organization.

Responsibilities

• Manage complex executive calendars for two C-Suite executives with constantly shifting priorities.
• Coordinate executive meetings, travel arrangements, and high-level scheduling.
• Prepare board meeting agendas, presentations, reports, and meeting materials.
• Coordinate virtual and in-person board meetings and executive leadership events.
• Monitor executive inboxes and prioritize critical communications.
• Serve as a liaison between executives, board members, leadership, and external partners.
• Anticipate scheduling conflicts and proactively resolve issues before they arise.
• Draft correspondence, presentations, reports, and executive communications.
• Support special projects while maintaining strict confidentiality.
• Adapt quickly to changing priorities and provide seamless executive support with minimal direction.

Qualifications

Required Experience:

• 5+ years of recent Executive Assistant experience supporting senior executives (C-Suite preferred).
• Experience supporting multiple executives simultaneously.
• Extensive complex calendar management.
• Board meeting coordination and preparation.
• Event planning and executive meeting coordination.
• Ability to work independently with minimal supervision.

Technical Skills:

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with board management software.
• Strong technical aptitude and ability to quickly learn new systems.
• Interest in AI tools and emerging technology.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.