Assistant Apartment Manager | Portland Metro & Salem Areas (Oregon)

Assistant Apartment Manager | Portland Metro & Salem Areas (Oregon) Compensation: Starting at $25/hour About the Role Olive Tree Property Management ( is seeking a Floating Assistant Apartment Manager to support our Community Managers across multiple apartment communities throughout the Portland Metro and Salem areas. This is not your typical office job. Every day can look different depending on the needs of the property, residents, and team. One day you may be helping lease apartments and process applications; the next you may be stepping in to support a community during a staffing transition, assisting with resident concerns, coordinating maintenance needs, or helping a manager stay on top of operations. Success in this role is less about having experience at a specific property and more about being adaptable, resourceful, dependable, and willing to jump in wherever needed. We're looking for someone who can handle change, think on their feet, and maintain a positive, professional attitude in a fast-paced environment. What You'll Do Support Community Managers Serve as a trusted support partner to Community Managers across multiple apartment communities. Provide temporary coverage during vacations, employee absences, staffing transitions, and busy leasing periods. Step into different communities and quickly learn property-specific procedures and priorities. Help keep operations running smoothly when unexpected challenges arise. Leasing & Resident Support Conduct apartment tours and assist prospective residents through the leasing process. Follow up on leasing inquiries through phone, email, and text communication. Process applications, prepare leases, and assist with move-ins and move-outs. Help maintain strong occupancy by delivering excellent customer service and leasing support. Respond to resident questions and concerns in a professional and timely manner. Assist with resident conflict resolution and policy enforcement when necessary. Property Operations & Administration Assist with daily office operations and administrative responsibilities. Maintain accurate resident files, records, and documentation. Process resident paperwork, lease renewals, notices, and communications. Support compliance with company policies and Fair Housing regulations. Assist with property inspections, audits, reporting, and special projects. Collect rent and accurately post payments. Assist with delinquency follow-up and resident communications. Support Community Managers with financial and administrative reporting. Maintenance Coordination Coordinate with maintenance teams regarding service requests and unit readiness. Help ensure work orders are completed promptly and residents receive appropriate follow-up. Assist in preparing vacant units for leasing and move-ins. Support property walks and inspections to maintain community standards. What Makes Someone Successful in This Role We're looking for someone who: Is highly adaptable and comfortable working in changing environments. Can shift priorities quickly and stay productive when plans change. Demonstrates resilience and professionalism when handling difficult situations or resident concerns. Is a natural problem-solver who focuses on solutions. Takes initiative and doesn't wait to be told what needs to be done. Is dependable, resourceful, and self-motivated. Can walk into a new property and quickly assess how they can help. Maintains a positive attitude during busy or stressful situations. Has a strong work ethic and takes pride in following through on commitments. Communicates effectively with residents, vendors, maintenance teams, and management. Qualifications Minimum two (2) years of professional work experience required. Previous experience in property management, leasing, customer service, hospitality, retail management, office administration, banking, or other service-oriented environments is preferred. Demonstrated history of reliability, accountability, and strong attendance. Strong organizational and time-management skills. Ability to work independently when needed. Comfortable learning new software systems and processes. Valid driver's license, reliable transportation, and willingness to travel between properties throughout the Portland Metro and Salem areas. Why Join Olive Tree Property Management? At Olive Tree Property Management, we believe great communities are built by great people. We value team members who are proactive, adaptable, and willing to step in wherever they’re needed. If you enjoy variety, solving problems, helping people, and making a meaningful impact across multiple communities, we’d love to hear from you. #J-18808-Ljbffr