Practice Administrator

Restorative Pain Institute (RPI) is dedicated to freeing individuals from the burden of acute and chronic pain through state‑of‑the‑art pain management solutions. Backed by over 18 years of expertise, RPI is led by Dr. Timothy Beacham, MD, FASA, an accomplished and compassionate physician with dual board certifications in Interventional Pain Management and Anesthesiology. Dr. Beacham’s career highlights include leadership roles in multiple renowned medical organizations and significant contributions to medical research, demonstrating an unwavering commitment to patient care. At RPI, we strive to transform lives with a patient‑centered approach to wellness and healing. Role Description This is a full‑time, on‑site Practice Administrator role based in Louisville, KY. The Practice Administrator is responsible for the overall operational, financial, human resources, and administrative management of a busy interventional pain management clinic. This position serves as the key leader responsible for ensuring efficient clinic operations, regulatory compliance, employee management, and patient satisfaction. The ideal candidate is highly organized, detail‑oriented, task‑driven, technologically proficient, and possesses strong leadership and interpersonal skills. Essential Duties and Responsibilities Oversee day‑to‑day operations of a 22‑employee interventional pain management practice. Develop and implement policies and procedures. Manage staffing, scheduling, and workflow efficiency. Supervise recruitment, onboarding, training, evaluations, and employee relations. Ensure compliance with Kentucky employment laws, HIPAA, OSHA, Medicare, and Medicaid regulations. Review employee timesheets and run payroll. Monitor budgets, revenue cycle performance, and financial metrics. Monitor inventory and place orders for supplies. Manage patient satisfaction initiatives and complaint resolution. Lead staff meetings and performance improvement initiatives. Oversee vendor relationships and facility management. Maintain operational excellence and regulatory readiness. Advanced proficiency in Microsoft 365 (Excel, Word, Outlook, Teams, PowerPoint, SharePoint) and Athenahealth/AthenaOne EMR. Ability to generate reports, analyze data, and support workflow automation. Proficiency with or willingness to learn ADP MyTotalSource. Qualifications Proficiency in Athenahealth (AthenaOne) electronic health record and practice management system. Proficiency in Medical Practice Management and Practice Management. Experience in managing a Medical Office and familiarity with healthcare systems and processes. Understanding of Medicine and medical terminology. Strong skills in Budgeting and financial planning for medical practices. Excellent leadership, organizational, and communication skills. Proven ability to ensure regulatory compliance and optimize operational processes. Experience with healthcare software systems is a plus. Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred. 3+ years of experience in a similar role within the healthcare industry is advantageous. #J-18808-Ljbffr