Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support inventory coordination and purchasing operations for a laboratory environment in Franklin, Indiana. This permanent opportunity is ideal for someone who can keep essential supplies organized, maintain strong vendor relationships, and ensure departments receive materials on time. The person in this role will help maintain efficient stockroom processes, communicate effectively across teams, and contribute to reliable day-to-day business operations.

Responsibilities:
• Maintain inventory levels for consumable laboratory materials and oversee stock organization across office, maintenance, and shipping/receiving supply areas.
• Partner with laboratory leadership and staff to review supply usage, confirm product relevance, and adjust stock selections to meet operational needs.
• Monitor shelf life of materials, rotate inventory proactively, and help reduce waste caused by expired supplies.
• Participate in business operations meetings and support productive coordination between operational teams and laboratory personnel.
• Provide clear, timely updates to internal departments and support accurate communication related to supply and compliance needs.
• Administer inventory records within the company’s inventory management system to keep item data current and reliable.
• Review supply requests, prepare purchasing documentation, and issue purchase orders to approved vendors and suppliers.
• Evaluate supplier pricing and service performance to help secure cost-effective purchasing arrangements and dependable fulfillment.
• Coordinate vendor onboarding activities, including supplier setup, documentation collection, payment terms, and related administrative records.• Experience in procurement, purchasing coordination, inventory control, or a closely related function.
• Working knowledge of purchase order processing, supplier management, and day-to-day buying practices.
• Ability to manage stockrooms or supply areas with strong attention to organization, accuracy, and replenishment timing.
• Familiarity with vendor pricing review and contract negotiation support.
• Comfortable using inventory, purchasing, or business systems to maintain accurate records and transactions.
• Strong communication skills with the ability to collaborate across operations, laboratory teams, and external suppliers.
• Detail-oriented approach to tracking expiration dates, supply movement, and administrative documentation.