Supervisor, Case File Management (Administrative Supervisor 1)

Supreme Court Clerk Position

The Supreme Court Clerk's Office is seeking a highly motivated, goal-oriented professional with strong collaborative leadership skills as well as excellent organizational, interpersonal, and customer service skills to work under the general direction of the Executive Manager of the Board of Bar Examiners and Committee on Character (Court Executive 2B). The selected individual will be responsible for the direct supervision of an administrative specialist and clerical support staff of the Board of Bar Examiners (Bar Admissions Unit) handling case file management for varied bar admission application types (i.e., Admission by Motion; Bar Examination; Uniform Bar Examination Score Transfer; In-House Counsel limited licensure; Foreign In-House Counsel and Foreign Legal Consultants registrations) and ancillary attorney and bar applicant services.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $64,962.45 to $105,602.61 for Schedule A, and $ 64,962.45 to $100,322.50 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Example of Duties:

• Make decisions related to personnel actions, such as recruitments, selections, transfers, and/or discipline. Develop and implement unit and staff goals. Evaluate unit and staff performance in accordance with expectations and goals. Provide training and procedural guidance to staff to ensure proficiency and quality performance in their areas of responsibility.
• Direct and oversee the day-to-day operations of the Bar Admission Unit, particularly case file management for multiple bar application types; fulfillment of varied attorney and applicant fee-based requests received via mail, on-line, and in-person (e.g., certificates of good standing or alternative attorney status documents; wall licenses; record copies); customer service through phone, email, virtual, and in-person; fee processing including deposit reporting and reconciliations; and collaboration with the Committee on Character staff and other internal and external stakeholders to further process applications and/or resolve related issues.
• Monitor and facilitate handling of recommendations received from external medical consultancy on requested non-standard testing accommodation(s) (covered by ADA Title II) from bar examination applicants to ensure proper and timely completion; review and finalize detailed draft grant or deny letters.
• Monitor and facilitate processing of attorney resignation requests and associated internal and external notices, In-House Counsel profile and status update requests, and petitions filed with the Supreme Court for relaxation of bar admission rules and reinstatement of administratively revoked licenses to ensure proper and timely completion; make preliminary recommendations for limited petition types and assist in resolving deficiencies to facilitate the Court's determination.
• Review and approve or deny applicants' request for pre-approval of prior legal practice and/or ethics and professionalism coursework relative to established standards for qualification.
• Lead and coordinate project work such as preparing for and administering two offsite bar exams (held annually at multiple locations), assisting with Board member appointments; verification of quarterly expenses; reporting of fee income and other statistical information; assisting with fulfillment of internal and external auditor requests; and developing, implementing, and documenting efficient operating policies and procedures.
• Handle limited bar application caseload including complex applications, as assigned.
• Work collaboratively with staff throughout the Supreme Court Clerk's Office including the Committee on Character, internal judiciary service providers such as Banking and Cash Management, Information Technology Office (ITO), and with external vendors as needed, to facilitate the operational needs of the Bar Admissions Unit and resolve issues escalated by staff.
• Perform other related duties, as required.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications:

Graduation from an accredited college or university with a bachelor's degree and three years of paraprofessional and/or professional experience, one year of which shall have included experience in development, coordination, analysis, implementation, administration or research.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of general experience as indicated above –OR– a law degree from an approved American Bar Association law school may be substituted for two years of general experience as indicated above.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.

Supplemental Information:

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as:

• State Health Benefits Program including options for medical, dental and prescription coverage
• Public Employee's Retirement System pension program
• Federal Student Loan Forgiveness for employees with 10 years or more of service
• Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays
• Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)
• Comprehensive training offerings including LinkedIn Learning.
• Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave
• NJBest 529 College Savings Plan
• Member Term Life Coverage including basic and optional plans