Truck Shop - Administrator

Shop Administrator

Join the Oak Harbor Freight Lines family, where success and tradition meet in a regional trucking story spanning over a century. With 110 years and counting of dedicated service across Washington, Oregon, Idaho, Nevada, Utah, Arizona, and California, we are more than just a company – we are a legacy. We are on the lookout for individuals who are ready to drive their careers forward as part of our team. Are you ready to be a part of our journey?

To be successful in this role the individual must provide the highest level of front-line customer service to Oak Harbor Freight Lines internal and external customers. Key customers include maintenance, service and purchasing.

Essential Duties and Responsibilities:

• Answer calls in a professional and courteous manner. Provide support regarding invoice problems, and general information.
• Enter Vendor Repair Order’s into TMT system; ensure all information regarding parts, labor, and inventory and maintenance records are correctly captured to track equipment history.
• Reconcile and audit regular vendor statements and resolve payment problems, credits, etc. with AP and vendors as needed.
• Send out licensing documents as needed to internal customer
• Manage toll bridge passes, charges and pass equipment problems
• Other maintenance admin office duties as assigned.

Experience, Skills and Qualifications:

• 1-2 years’ experience in a role requiring customer interaction preferred.

• Demonstrated ability to work with a variety of vendors and purchasing issues successfully.
• Excellent communication skills, both written and oral.
• Strong PC proficiency and experience using MS Office products. AS400 experience preferred but not required.
• Strong attention to detail and demonstrated ability to organize multiple priorities and projects simultaneously.
• Demonstrated ability to organize multiple priorities and projects simultaneously.
• H.S. diploma or GED/equivalent. Accounting coursework and skills preferred.

Competitive Hourly Pay:

• Earn between $22.51 and $28.87 per hour.
• Your paid overtime AFTER 8 HOURS .
• Flexible hours to fit your lifestyle.

Benefits:

• Medical, dental, vision – You choose which plan suits you and our family.
  • Single person pays 0% up to 2% of gross income.
  • Entire family pays 0% up to 4% of gross income.
• 401K – 100% match up to 5% of Employees Contribution.
• Accrue 80 hours of PTO within the first 11 months and 120 in your second year.
• Holiday pay after your 90 days.
• Company Paid Life Insurance.

Oak Harbor Freight Lines is an Equal Opportunity Employer