Substitute Secretary

Substitute Secretary

Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment. Location varies based on need. Pay: $18.16/hour

Key Responsibilities:

• Administrative Support: Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner. Manage incoming and outgoing communications, including internal and external phone calls. Schedule appointments, meetings, and conferences as directed by school administrators.
• Student and Parent Support: Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources. Assist in the distribution of important school-related information and forms to students and parents.
• Records Management: As needed, prepare and update visitor logs. As needed, prepare and update attendance reports.
• Takes precautions to protect student and staff safety. Helps supervisors manage risks. Maintains high standards for appropriate conduct. Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly) Follows safety procedures.
• Confidentiality: Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an administrative or secretarial role, preferably in an educational setting.
• Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Attention to detail and a commitment to maintaining accuracy in record-keeping.
• Ability to work collaboratively with students, staff, parents, and the community.
• Flexibility and adaptability to work in a variety of situations.
• Maintains a record free of criminal violations that would prohibit public school employment.