Contract Maintenance Professional Level 3

Job Description

Job Description

Contract Maintenance Professional (CMP) Level 3

Assist the Government in administering contracts to include drafting of modifications to contract documents such as TTOs, Award Fee Plans, and CDRLs; tracking, analyzing, and reporting contract costs; and monitoring and reporting on contractor performance to ensure compliance with contract terms and receipt of goods and services.

The Level 3 Contract Maintenance Professional shall possess the following capabilities:

• Update burn rates using corporate template; conduct burn rate analysis and track funding run
• out dates.
• Review invoices in accordance with the most recent BM&A Invoice Review Desk 
• Guide and contract clauses; report any discrepancies to Government Contract Manager (GCM).
• Draft modification to existing Technical Task Orders (TTOs).
• Refine requirements with COR-T to ensure within contract scope; draft TTOs for CM.
• Prepare TTO/Delivery Order funding tables.
• Prepare de-obligation forms including all applicable attachments.
• Review/track requisitions for accuracy and communicate to BFMs corrections needed in order to adhere to GCM’s plan.
• Track contract funding against DoD/BM&A goals for commitment, obligation, and outlay
• Track contract costs at the TTO, fundcite/CLIN/SLIN, and budget center levels.
• Analyze estimates provided by contractors to determine if estimates are in alignment with CM
• guidance and burn rate analysis.
• Analyze QAR data to ensure in line with burn rate analysis prior to COR submission/approval.
• Review spend plan data to ensure contracts have sufficient funding planned.
• Assist with the validation of ULO and TAR lines for contracts.
• Identify cost overruns and underruns on contracts.
• Track award fee pool and calculate earned fee for the period as well as any incurred interest.
• Assist in preparing contract funding estimates for Continuing Resolutions (CRs) and for spend plan build.
• Track CPEA due dates and consolidate Government-provided input on past performance. Utilize appropriate CPEA form for given contract type.
• Assist the GCM in monitoring contract performance through attendance at Contract/Program Status Reviews.
• Track due dates for award/incentive fee documentation and consolidate Government-provided input on contractor performance using the standard BM&A report format.
• Compare submitted resumes against labor category requirements and report any discrepancies to GCM.
• Assist in responses to data calls for contract execution information
• Conduct contract maintenance activities for a wide variety of contract types.
• Track receipt of CDRL items, including CAP and annual inventory reports, against due dates and report any discrepancies with format, distribution, schedule and/or content to the GCM.
• Review DD254s annually to ensure contact, vendor, and access/storage requirements are accurate and appropriate for work being performed.
• Assist the Government in identifying future ordering period/fiscal year/option year contract requirements.
• Conduct contract maintenance activities for complex contracts with many TTOs.

Qualifications: 

• Twelve (12) years of DoD, IC, or commercial experience in contract management or finance and a Bachelor’s Degree with a business focus is required.
• In lieu of a degree, Certified Federal Contracts Manager (CFCM) certification, or CDFM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of fifteen (15) years may be substituted.
• In lieu of certification, an additional two (2) years of directly related experience for a total of seventeen (17) years may be substituted.
• Experience in the tracking of programs/project/contract status in areas of cost, schedule and performance is required.
• Experience writing Completion tasks is required. 
• Experience with award fee incentivized contracts required.
• Experience using NSA’s financial management system and its interfaces (currently FACTS and CMIS) is preferred.
• Intermediate proficiency with MS Excel is required to include demonstrated use of pivot tables, slicers, and pivot charts.