Administrative Aide III

Administrative Aide III (Administrative Aide 3H)

Come join our team!

Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

About the Position

This is highly responsible and advanced secretarial/administrative work designed to relieve an important official of administrative detail. Work at this level is distinguished from the II level by lead work responsibilities and more involvement in coordinating and managing office activities. Incumbents are required to apply a good working knowledge of the programs under supervisor's control to the solution of procedural and management problems. Work at this level and the higher levels in this class series also involve handling highly sensitive and confidential issues and related activities. Work assignments include some or all of the following: coordinating and executing administrative support for Fiscal Affairs Office, compositing routine and confidential correspondence, and performing special assignments.

Examples of Work

• Independently perform routine, complex, and confidential assignments in a timely manner with accuracy and minimal instruction/supervision.
• Proofread and edit correspondence and reports to ensure accuracy and comprehension of material.
• Coordinate, consolidate, verify, and compile weekly, monthly, and annual Fiscal Affairs reports accurately and within established timeframes.
• Ensure the confidentiality of records, files and documents.
• Ensure team is informed and kept abreast and current on all relevant Federal, County, and Departmental orders, forms, policies, and procedures.
• Research, analyze, develop, and implement office activities and procedures to ensure efficiency, accuracy and cost effectiveness.
• Research and organize background material for meetings, hearings, etc., in timely manner with accuracy and highly reliable data.
• Coordinate, order, and maintain inventory of Fiscal Affairs office furniture, materials, supplies, and equipment.
• Maintain knowledge of proper procurement procedures and necessary documentation to ensure compliance with established guidelines, requirements, and within prescribed funding levels.
• Prepare and process travel requests for seminars, conferences, and workshops for Fiscal Affairs team with appropriate documentation in a timely manner.
• Maintain a log and tracking system for all incoming and outgoing assignments, correspondence, requests, reports, etc.
• Attend meetings or committees and take comprehensive and accurate notes.
• Perform tasks and duties that may not be specifically in the job description but are within the general occupational categories and task responsibility level.

Qualifications

Minimum Qualifications

• Associate's degree from an accredited College or University in Business Administration or Secretarial Science.
• Successful completion of probationary period of nine (9) months at the Administrative Aide II level; OR one (1) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details.

An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location : 9201 Basil Court, Largo, MD

Conditions of Employment :

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at View phone number on click.appcast.io or visit their website at dhs.gov/E-Verify.

Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace