Venue Coordinator

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Job Summary The Weekend Venue Coordinator is responsible for the effective and efficient coordination of events at Germantown Gables. 1 - 4 morning or evening shifts per month based on venue's weekend event schedule. This role serves as the primary point of contact for clients and vendors, ensuring a seamless venue rental and a positive experience for the client. The Venue Coordinator will work with the client's Event Planner to ensure venue upholds the standards outlined in the client's contract.

Duties

• Client Liaison: Serve as the main point of contact for clients during their event, understanding their needs, preferences, to tailor venue offerings accordingly.
• Vendor Management: Coordinate with external vendors, including caterers, decorators, and audiovisual technicians, to ensure all services align with client timeline and venue standards.
• Venue Setup and Breakdown: Oversee the setup or breakdown of events, ensuring the venue is clean and organized before or after events.
• On-site Venue Management: Manage on-the-day venue operations and coordinate with Event Planner in addressing any venue-related challenges that arise, to ensure events run smoothly and provide memorable experiences for guests.
• Compliance and Safety: Ensure all events comply with venue policies, safety regulations, and contractual agreements, maintaining a safe environment for all attendees.
• Open or Close Venue: Follow outlined opening or closing duties before or after events.

Qualifications

• Minimum 1 year of experience in the events industry, venue coordinating, or a similar role
• Associates degree or higher.
• Ability to problem-solve and remain calm under pressure during high-stress events.
• Proven ability to manage multiple tasks in a fast-paced environment while maintaining attention to detail.
• Ability to lift and move up to 15 - 20 pounds as needed for event set-up, breakdown, or room flip.
• Excellent communication and interpersonal skills, capable of building positive relationships with clients, vendors, and team members.
• Flexibility to work Friday - Sunday morning shifts or afternoon shifts.

We are looking for a dedicated individual who thrives in dynamic environments and is committed to delivering exceptional service. Events held on Fridays - Sundays will be split into a morning shift and an afternoon shift. If you have a passion for events and the event industry, we encourage you to apply for this exciting opportunity as our Venue Coordinator.

Job Type: Part-time

Pay: $21.50 per hour

Expected hours: 8 - 16 per week

Benefits:

• Flexible schedule

Schedule:

• 10 hour shift
• 8 hour shift
• Evenings as needed
• Evening shift
• Morning shift
• Rotating weekends
• Weekends only

Education:

• Associate (Required)

Experience:

• Event Industry: 1 year (Preferred)

Location:

• Louisville, KY 40204 (Preferred)

Shift availability:

• Night Shift (Preferred)
• Day Shift (Preferred)

Ability to Commute:

• Louisville, KY 40204 (Required)

Ability to Relocate:

• Louisville, KY 40204: Relocate before starting work (Preferred)

Work Location: In person