Executive Director of Business Administration & Personnel (ADMIN MGR 2)

Job Summary Reporting to the Executive Assistant Dean/Chief of Staff of Graduate Studies, this position provides leadership, coordination, and direct management of administrative operations for Graduate Studies. The position is responsible for implementing division priorities and supporting programmatic, strategic, and operational objectives through hands‑on administrative, human resources, financial, operational and organizational management. Department Overview Graduate Studies (GS) operates as the central campus office responsible for advocacy on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive student body from around the world. Minimum Qualifications Bachelor's degree and / or equivalent experience / training required Experience assessing problems and developing solutions based on research, analysis and interpretation of university policies, practices and procedures for academic personnel and their applications to all academic titles. Minimum of 5 years of leadership experience in higher education, academic administration, or a similarly complex organizational environment. Advanced knowledge of organizational and systemwide personnel policies, laws, and regulations. Thorough knowledge of complex personnel, compensation, related policies and procedures, and employment law related to academic groups, such as academic student employees, academic senate, and academic federation appointees. Expert knowledge of and ability to apply systemwide and organization policies, union contracts, procedures, and practices that govern academic personnel administration. Comprehensive knowledge of organization and system, faculty, staff and students, and policies and procedures with respect to shared governance, UC Regental, and Academic Senate authority. Advanced knowledge of employee relations field and other subject areas of HR. Demonstrated knowledge of administering labor union contracts, dispute resolution, grievance procedures, and facilitation and mediation processes. Knowledgeable regarding labor / employment law and the principles and techniques of labor negotiations. Excellent critical and innovative thinking to address complex and nuanced issues and analyses, often with precedent‑setting implications across a campus or the UC system. Advanced project management and organizational leadership skills. Advanced ability to make decisions regarding the hiring, evaluation, and development of subordinates. Advanced management skills, including collaboration, coaching, leadership, staff development, and relationship‑building. Advanced understanding of unit goals and the ability to determine the best way to achieve them. Highly effective analytical, problem solving, critical thinking and organizational and advanced computer skill. Advanced communication skills across diverse communication styles, with the ability to communicate effectively orally and in writing. Strong interpersonal skills and demonstrated ability to build and work successfully in teams and under the shared governance structure. Advanced knowledge of fiscal management policies and procedures. Advanced understanding of and commitment to institutional goals, priorities, and values regarding organizational excellence and diversity. Ability to work in a campus setting, including Health Science schools/colleges, or other university setting and various external venues. Requirement to exercise the utmost discretion in managing sensitive and confidential information and to follow organizational policies and laws on data protection and privacy. Knowledge of and skills to apply and ensure principles of performance, multiculturalism, and diversity in the workplace; coaching skills to enhance staff contributions and morale. Strategic planning, analytical, and program evaluation skills to effectively provide sound unit recommendations and to continually examine and develop or revise systems to accommodate change and implement strategic plans. Skills to analyze complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action for pursuit or recommendations to others, and to resolve conflicts. Preferred Qualifications Master's degree in Business Administration, Public Administration, Management, or related field of study. Experience managing external funding sources. Minimum of 10 years of leadership experience in higher education, academic administration, or a similarly complex organizational environment. Skills to implement academic personnel policies related to BX, BR PX, employment contracts. Experience working in a high‑executive‑level administrative position within a university or similar environment. Skills to direct and accomplish many tasks simultaneously. Experience with UC Davis and UC‑wide business systems (AggieEnterprise; UCPath). Advanced knowledge of specific functions in a university’s HR management information systems. Advanced knowledge of the organization’s Academic Personnel‑related software programs and systems. Expert knowledge related systemwide enterprise data management systems. Knowledge of University and campus policies and procedures in areas of organization, resource management, academic personnel, student affairs, staff personnel, budgeting and accounting, purchasing, equipment inventory, and collective bargaining. Knowledge or ability to learn and use campus software programs (KFS, Decision Support, PPMS, AggieBudget, AggieBuy, Aggie Expense, Aggie Enterprise, TRS, Job Builder, EPAR, MIV, RECRUIT, and Facilities Link). Skilled accomplishing goals with measurable results and empowers others to do the same; creates a vision of achievement; has an orientation for finding better and faster ways of doing things; embrace technology to help meet goals; and measure performance and encourage discussion of expectations and standards. Key Responsibilities 50% – Human Resources and Personnel Management 25% – Leadership/Operational Management/Organizational Effectiveness 20% – Financial Management 5% – Other Duties POSITION INFORMATION Salary or Pay Range: $122,300.00 – $259,900.00 (Budgeted up to $191,100) Salary Frequency: Monthly Salary Grade: Grade 27 UC Job Title: ADMIN MGR 2 UC Job Code: 000548 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 Shift (Work Schedule): M‑F, 8:00am-5:00pm Location: Walker (WALKER) Union Representation: 99 – Non‑Represented (PPSM) Benefits Eligible: 1 This position is hybrid (minimum 3 days on‑site per week, with up to 5 days required based on business needs) Benefits High quality and low‑cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On‑site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing – Occasional up to 3 Hours Walking – Occasional up to 3 Hours Sitting – Frequent 3 to 6 Hours Lifting/Carrying 0‑25 Lbs – Occasional up to 3 Hours Pushing/Pulling 0‑25 Lbs – Occasional up to 3 Hours Bending/Stooping – Occasional up to 3 Hours Squatting/Kneeling – Occasional up to 3 Hours Twisting – Occasional up to 3 Hours Reaching overhead – Occasional up to 3 Hours Keyboard use/repetitive motion – Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration – Frequent 3 to 6 Hours Complex problem solving/reasoning – Occasional up to 3 Hours Ability to organize & prioritize – Frequent 3 to 6 Hours Communication skills – Frequent 3 to 6 Hours Numerical skills – Occasional up to 3 Hours Constant Interaction – Frequent 3 to 6 Hours Customer/Patient Contact – Frequent 3 to 6 Hours Multiple Concurrent Tasks – Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work an occasional flexible schedule. Work occasional overtime including evenings, nights and weekends. May be required to work in an open and/or shared office environment with multiple interruptions. Special Requirements This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment. This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements. Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Equal Opportunity Employer The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. #J-18808-Ljbffr