Accounts Payable Coordinator
Tavistock US
Description:
About Tavistock US (TUS)
Tavistock US (TUS) is the corporate shared services arm of Tavistock Group, supporting a diverse portfolio of businesses across real estate development, hospitality, and operating assets. Based in Lake Nona (Orlando, FL), TUS partners closely with our affiliated divisions to provide enterprise-wide support in areas such as Finance & Accounting, HR/People Operations, Legal, IT, Marketing, and Procurement. Our team works in a fast-paced, collaborative environment with high visibility across the organization helping leaders execute on strategic priorities while building scalable systems and processes that serve the broader Tavistock portfolio.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Matching overhead and operations invoices to the correct PO
- Managing, reviewing, coding, and entering overhead invoices for several entities, within the organization
- Creating and maintaining appropriate files to electronically store payable support material for printing checks and obtaining the necessary approvals for invoices and disbursements
- Matching pay requests to the correct contract, while ensuring that payable amounts do not exceed contract or budget limits and if they do, suspending payment until proper approvals are secured
- Working across multiple companies with the applicable project approvers and project administrators to ensure invoices are coded correctly and are approved in a timely manner
- Manage all development project invoices in Bottomline throughout the invoice approval process, including re-processing rejected invoices
- Handle vendor and contractor inquiries and relations regarding status of unpaid invoices
- Obtain W-9s from vendors as needed and maintain files of said materials
- Processing payments to vendors and contractors
- Manage the receipt, tracking and processing for new invoices
- Support the companys expense report processing efforts and be able to work effectively within the organizations Payable (Concur), Purchasing (Bottomline) and ERP (MRI) software platforms
- Assist with month end close processes and reconcile general ledger accounts as assigned
- Assist as needed within the department to help achieve departmental goals
POSITION QUALIFICATIONS
Competency Statement(s)
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Problem Solving Ability to resolve difficult or complicated challenges.
SKILLS & ABILITIES
Education: Bachelor's Degree preferred or comparable experience
Experience: Knowledge of real estate development industry preferred but not required
Computer Skills: Knowledge of Microsoft Office Suite required. Familiarity with Bottomline, Paymode, MRI, and Nexus preferred.
Essential physical requirements:
- Must be physically able to do assigned work as outlined above.
- Must be physically able to sit and use the computer for hours at a time
- Must be able to lift to 25 pounds
- Must be able to communicate in English effectively with other individuals
- Must be able to follow written and verbal instructions
PIc12f046e45a6-26289-40593421
Vacancy posted 23 hours ago
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