Administrative Specialist

International Administrative Associate III Job Location: College Station, Texas Job Type: Staff Proposed Minimum Salary: $18.50 hourly Job Description International Administrative Associate III $18.50 per hour 1 Full-Time Position College Station, Texas The Role at a Glance The Administrative Associate III, under general supervision, provides administrative support and customer service to an individual, team, department, or group within TEEX. Duties include assisting with administrative support to include preparing files, maintaining records and documents, compiling, and verifying information using simple calculations and standard procedures. Inputs data into a tracking database or system. Processes documents or responds to requests for information from internal or external customers by phone or e-mail. May perform general office tasks such as copying, mailing, and ordering supplies and maintaining inventory. This position is also responsible for assisting with class preparation and assisting with the coordination of class schedules, to include classroom reservations and shipping of materials to assigned Instructors. Other duties include maintaining class records, responding and answering all inquiries by phone, email, text etc. in Spanish (preferred) & English, inputting relevant data into TEEX systems, invoicing, maintaining relevant logs, ordering meals for students on site and interacting with applicable vendors, verifying Cooperative Learning Center documentation, preparation and verification of student certificate documentation, and International Team travel documentation preparation. May include (driving) travel to other TEEX locations. All other duties are required such as assisting other ESTI programs and / or as directed by the International Program Director and associated staff. This position reports to the International Program Director. Qualifications of the Role High School Diploma/GED or an equivalent combination of education and experience. Three years of related experience in general office duties, clerical or customer relations experience. Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment. Equivalency: Will consider one year of related experience (Listed Above) with an Associate's Degree in applicable field from an accredited college or university OR no prior experience with a Bachelor's Degree in applicable field from an accredited college or university. About Us The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance. Major TEEX competencies include fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. Every TEEX employee has a direct impact on Making a Difference to the professionals who respond to emergencies, safeguard communities, and ultimately save lives. We are focused on enhancing organizational effectiveness by creating an optimal work environment that empowers employees to improve themselves and their communities. Additionally, we offer competitive salaries and benefits, value work/life balance, and support employees’ education and professional development. Benefits Medical, dental, vision, life- and long-term disability insurance through The Texas A&M System. TEEX contributes to employee health and basic life premiums. Family enrollment is available. Automatic enrollment in the Teacher Retirement System of Texas. 12-15 paid holidays per year. Paid vacation and sick leave. Wellness programs and release time. Access to online learning platforms. Educational reimbursement assistance and release time. Leadership development programs TEEX Employer Notices Military Crosswalk Info. Applications must either have all job application data entered or a resume attached. Not doing so could result in an incomplete submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training and technical assistance. Last year, TEEX served more than 138,000 people from every U.S. state and territory and 131 countries worldwide. Major TEEX programs include Fire and Emergency Services, Infrastructure and Safety, Law Enforcement and Protective Services and Business and Cyber Solutions. TEEX operates a comprehensive emergency preparedness campus with some of the world’s top training facilities, including the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Additionally, TEEX is home to state-of-the-art facilities for training in public utilities, law enforcement and unexploded ordnance. For cybersecurity training, TEEX has built a fully-mobile Cyber Training and Exercise Range that simulates cyberattacks, providing a hands-on experience not often seen in cyber exercises. As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has also been a leader in homeland security training since 1998, providing federally funded homeland security training and exercises for communities across the nation. Beyond training and technical assistance, the agency also sponsors two statewide response teams, Texas A&M Task Force 1 (TX-TF1) and Texas A&M Public Works Response Team (TX-PWRT). While TX-TF1, an elite urban search and rescue team, provides emergency response personnel and resources during disasters, TX-PWRT restores public utilities such as water, gas and electricity after disasters. Texas A&M Engineering Extension Service is an Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please call View phone number on click.appcast.io or email View email address on click.appcast.io. #J-18808-Ljbffr