Budget Technician - Employee Travel

Budget Technician - Employee Travel

Major duties of this position are but are not limited to:

• Serves as the resource person for all issues involving staff travel for a complex health care system, including direct contact with FSC, U.S. Bank support staff, VACO Travel Policy Team, management staff, employees, and external sources
• Manages day-to-day duties of the staff travel office and acts as the facility liaison for U.S. Bank Travel Card Program accounts
• Provides oversight of Individually Billed Accounts (IBA) and Centrally Billed Accounts (CBA) travel card programs
• Ensures correctness of lines of accounting (LOA) in the employee travel system (e.g., CONCUR) and updates LOAs with each new fiscal year
• Resolves all travel-related issues and discrepancies, including overpayments and delinquent travel claims
• Analyzes all travel receipts to determine accuracy and validates reimbursement amounts
• Ensures completion of all employee travel claims, including approving payments electronically
• Reviews travel claims for discrepancies and contacts employees to reconcile incorrect claims
• Notifies employees of overpayments and initiates Bills of Collection to recover funds
• Tracks and monitors travel claims until completion and reviews VLSN reports for overdue claims
• Provides training to program support personnel on travel approvals, travel plans, and reimbursement processes
• Offers assistance and guidance to employees and invitational travelers on completing travel requests
• Provides instruction and training on work processes, procedures, and techniques
• Communicates regularly with stakeholders in a professional, knowledgeable, and concise manner
• Sets priorities, coordinates operations, and adjusts workload to meet deadlines
• Maintains knowledge of commonly used appropriations and prepares accurate and timely travel reports
• Computes and provides travel estimates using federal travel per diem guidelines and evaluates completeness and reasonableness
• Reviews and ensures all airfare billed to the facility is accurate and cost-effective
• Contacts centralized travel agencies to verify reservations and contract rates
• Creates and maintains traveler accounts in the electronic travel system and assists employees with updates

Work Schedule: Monday - Friday 8:00am - 4:30pm, (Subject to change based on the needs of the Agency).

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: PD04758A

Relocation/Recruitment Incentives: Not Approved

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Resume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment; and average hours worked per week.

US Department of Veterans Affairs