Transfer Evaluation Coordinator

Job Description

Job Description

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Reporting to the University Registrar, the Transfer Evaluation Coordinator is responsible for managing and maintaining the transfer credit evaluation process established by the Registrar and faculty, ensuring the accurate review of all academic credits. The coordinator will also work closely with the Dean of Enrollment Management and/or admissions counselors to ensure timely responses to transfer-student applications. 

Qualifications:

• Bachelor’s degree in related field required
• Proficient in Microsoft Office software applications (e.g. Word, Excel, Access, etc.)
• Ability to use key technology tools such as CRM and SIS
• Knowledge of the Family Educational Rights and Privacy Act (FERPA)
• Must be a self-starter and have the ability to train, assist, and motivate student staff toward their recruitment goals

General Expectations:

• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ.
• Demonstrate Simpson University Values in the performance of all duties
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures (for supervisory positions)
• Support the overflow needs of other departments within the respective university area
• Perform other duties in accordance with this position as deemed necessary by the immediate supervisor
  

Essential Functions:

• Evaluates transcripts of potential applicants, accepted applicants, and currently enrolled students to determine course equivalencies and the appropriate application of those courses for academic program completion.
• Analyze applicants for admissions including academic transfers and related documents to provide a preliminary review of applicants’ qualifications within 24 hours in order to meet enrollment
• Verify authenticity of transfers, determining acceptability of credits to the college and identifying equivalent courses in the university’s curricula as established by the registrar and faculty
• Evaluate and assign course equivalencies to external course(s) based on faculty approved rationale statements; obtain faculty feedback and recommendations as needed.
• Manage transfer evaluation process and posting of test scores (CLEP, AP, IB, etc)
• Collect, maintain, and evaluate the accuracy of new student academic records including, but not limited to the transferring of records into student information system (SIS) into Colleague
• Provide timely and accurate credit transfer information to prospective students to aid in enrollment decision-making
• Review and ensure accurate data in the Colleague system.
• Meet and maintain high-level goals for enrollment established by the Dean of Enrollment Management
• Assist in the continual improvement of current recruitment processes, procedures, and strategies by guiding and assisting enrollment counselors in the collection of transcripts.
• Provide excellent customer service experiences to prospective students and families

Physical Requirements:

Job Title:

Transfer Evaluation Coordinator

Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Indoors on computer

Travel to various recruitment events in a variety of weather conditions

Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Automobile

Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

Sitting for long periods of time using a computer

Driving, riding, or flying to various recruitment events

Analysis of Physical Demands to Perform Essential Functions:

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Activity

Frequency

Activity

Frequency

N

R

O

F

C

N

R

O

F

C

Lifting/Carrying

Twisting/Turning

Under 10 lbs

X

Reach over shoulder

X

11-20 lbs

X

Reach over head

X

21-50 lbs

X

Reach outward

X

51-100 lbs

X

Climb

X

Over 100 lbs

X

Crawl

X

Kneel

X

Pushing/Pulling

Squat

X

Under 10 lbs

X

Sit

X

11-20 lbs

X

Walk-Normal Surfaces

X

21-50 lbs

X

Walk-Uneven Surfaces

X

51-100 lbs

X

Walk-Slippery Surfaces

X

Over 100 lbs

X

Stand