Project Manager

Colle McVoyColle McVoy is a full-service, certified B Corp agency building enduring relationships between forward-thinking brands and consumers. From sparking a national movement to ban airplane seat reclining with La-Z-Boy to hosting a fully improvised "Big Game" sketch show powered by fan suggestions for Perdue Chicken Wings, our work shapes how people shop, what they notice, and what they crave.Recognized as a Fast Company Most Innovative Company, Adweek Midsize Agency of the Year, Ad Age A-List honoree, and SABRE Disruptive Agency of the Year, Colle McVoy brings a nimble talent model that unlocks holistic creative problem-solving across the entire marketing ecosystem. Our capabilities span brand and influencer strategy, design, experiential, social, content, media, and earned creative/PR.Backed by an award-winning culture and 15 consecutive Best Place to Work honors, Colle McVoy is part of DonerColle Partners — a strategic alliance built to help brands win between the coasts through integrated strategy, creative, media, and AI-powered innovation.Job OverviewAs a Project Manager, you are inherently curious, operationally minded, and a quintessential problem-solver who likes connecting dots. You will collaborate across all departments to scope and manage complex projects from start to finish for all types of projects. As the hub of Colle McVoy's client work, you will be responsible for successfully delivering solutions that exceed client expectations, while remaining on-time and on-budget. This is a client-facing role requiring effective communication and management across all internal departments and disciplines.ResponsibilitiesLead and support internal teams through the day-to-day execution of multiple projects from start to finish; navigating any problems that arise and providing resolutionsOversee the team's activities to guarantee the overall quality of work and ensure projects are delivered on time and on budgetBe a strong partner to the Sr. PM, Associate PM Director, Sr. Account Executive and Account Supervisor on the projects and accounts that you manageCollaborate with and build relationships with cross-discipline players while driving the development and delivery of work for a variety of mediums -- print, digital, social, video, audio, web, and experientialCreate project timelines with deadlines and the necessary phases based on project activities and deliverables; seek input from a Sr. PM as neededProactively document and track your projects, and have a pulse on what's next so that you can proactively manage your projects and pivot if/where neededCommunicate next steps and keep teams motivated, removing obstacles along the wayFlag in real-time when milestones are at risk of being missedSchedule and facilitate team meetings, intentionally set the agenda for all meetings, and be an active participant in the roomForecast and allocate resources for day-to-day projects and partner with the Resource Management Director to secure resources for the lifecycle of a projectFollow the scoping process to ensure accurate scopes and estimates are achieved in partnership with cross-discipline leadsLead the creation of accurate estimates for agency fee of individual projects, and support the Sr. PM or Associate PM Director on the creation of annual estimates for agency feePartner with Producers to define and keep a pulse on OOP costsReview and provide input on Scopes of Work for individual projects to ensure they are a 1-to-1 with the EstimateMonitor scope management and proactively flag scope creepPull burn reports from Maconomy and update internal budget burn reports, initiating internal budget conversationsHave a pulse on current project burn and projected burn, and use that data to make informed decisions to help ensure projects stay on budgetEvaluate the revenue recognition budgets on your projects at mid-month and month-end, and partner with your Account team and Client Accountants as neededOperator of Agency process, knowing when to identify a moment that might require an adjustment based on project needsLead internal agency projects and/or participate in agency initiatives in addition to support your client projectsProactively seek out training opportunities to advance skills within your roleRequired SkillsHighly organized, highly motivated, goal and detail-oriented, self-starter who is passionate and experiencedExcels in problem solving and collaboration with internal, cross-discipline teamsStrong communication skillsAbility to change priorities quickly based on different client needsSomeone who is inquisitive and has a pulse on what's nextWorking understanding of the production processesWorking understanding of digital projects such as websites, emails, apps, and XRExperience in developing and managing to project timelinesExperience in building accurate Estimates to inform Scope of Work, and managing to those budgets and scopesExperience in Scope of Work writing is nice to haveExperience working in Adobe Workfront is nice to haveIntegrate emerging AI technologies into daily workflows to support innovation, automation, and operational excellenceQualificationsBachelor's degree or equivalent industry experience2+ years of experience in a project management capacity, preferably within the advertising or creative industryAbility to work both independently, and as a part of a teamAbility to work well in a fast-paced environmentExperience in Microsoft Word, Excel, PowerPoint, and OutlookAbility to travel as neededAt the time of posting, the base salary for this position ranges from $60,000 to $70,000. Compensation will be determined based on a variety of factors, including but not limited to relevant skills, experience, and qualifications. In addition to the base salary, we offer a comprehensive benefits package, including health and wellness options, agency perks, and the flexibility of a hybrid work environment.About Colle McvoyColle McVoy is a full-service, certified B Corp agency that builds enduring relationships between forward-thinking brands and people through integrated strategy, creative, media, and communications. Recognized as an Adweek Agency of the Year honoree, an Ad Age A-List Standout Agency, and a Fast Company Most Innovative Company, the agency partners with iconic brands including 3M, Dairy Queen, Perdue Farms, McCormick & Company, Revlon, Target, U.S. Bank, and more.Colle McVoy is part of DonerColle Partners, a strategic alliance built to help brands that move America go further through integrated, AI-enhanced creativity and production.We are an Equal Opportunity Employer.