business manager

I. Manage the successful and seamless offboarding from the current Business Management firm II. Bill paying, cash flow, and treasury management A. Manage recurring and ad-hoc bill payments for multiple entities across multiple bank accounts, trusts, LLCs, and family member accounts 1. Analyze all bills for appropriateness and opportunities to challenge dispute or renegotiate relationships 2. Develop and implement an online bill paying approval system process, including tiered signoff authorities, for family members and their employees 3. Minimize the use of paper checks and other higher-risk payment methods in favor of secure, electronic alternatives. 4. Explore and adopt innovative technology solutions, including AI, to strengthen the billing and contract review process 5. Manage the organizational structure, openings, and closings of family member bank accounts and credit cards 6. Manage vendor relationships and oversee contracts from negotiation through renewal B. Credit card statement reconciliation 1. Develop a system process for family members to audit their monthly credit card statements, categorize expenses, and identify fraudulent charges and rogue recurring charges 2. Manage the dispute of all fraudulent credit card charges C. Cash flow monitoring and liquidity 1. Ensure that checking accounts are adequately funded from custody brokerage accounts III. Accounting, financial reporting, and recordkeeping A. Design, implement, and manage an accounting system for the family on AgilLink, QuickBooks, or other approved financial software platform 1. Balance sheet, income, and cash flow statements by property, trust, and LLC 2. Income statement expense categories appropriate for income tax reporting B. Review quarterly financial reports with family members C. Coordinate with external income tax preparer on financial reporting needed for all income tax return filings IV. Multi-property and asset administration (Los Angeles, Martha’s Vineyard, Montana, New York) A. Manage and control residential property carrying costs 1. Property taxes, homeowners’ association fees and assessments, and ongoing operating expenses (utilities, maintenance, landscaping, etc.) B. Manage capital improvement and renovation projects 1. Review and negotiate construction agreements from a business perspective, track construction actual expenses vs. budget, challenge dispute bills, oversee draw schedules, review lien waivers, verify certificates of occupancy C. Tangible asset purchases, logs, and titling 1. Manage the purchase and delivery of vehicles, boats, and recreational equipment 2. Maintain appropriate registrations, renewals, and storage for such items D. Disaster emergency preparedness management 1. Maintain secure credential vaults for household utility accounts, security system, gate access system, etc. V. Manage domestic staff and vendors (estate managers, housekeepers, groundskeepers) A. Manage hiring, performance reviews, and salary adjustment recommendations B. Manage payroll processing and quarterly federal and state employer filings (Schedule H, unemployment insurance, workers’ compensation, state disability) C. Review vendor contractor invoices against master agreements, dispute billing discrepancies, and maintain 1099 W-9 paperwork VI. Insurance and risk administration (property and casualty, liability, umbrella, flood, life and insurance) A. Coordinate annual insurance policy renewal process with external broker 1. Maintain proper updated insurance limits for property and equipment 2. Maintain up-to-date schedule values for jewelry and fine art 3. Manage and control annual insurance premiums B. Manage all aspects of the claims process (proper documentation and supporting materials) VII. Outsourced CFO for a family-related production company A. Draft after a call with John and Dave VIII. Additional projects and responsibilities A. To be determined.. We must add! this is one of the most fabulous and prominent families in Los Angeles -lovely, loyal and polite! #J-18808-Ljbffr