Administrative Coordinator

Description Recruitment Period: 08/25/2026 - 09/08/2026 Status: Full-Time, 40 hours/week Salary Information: Annual Minimum Salary-$39,600-Annual Maximum Salary-$59,400 Hiring Rate: $20.00-$21.42 Salary is commensurate with qualifications and experience. Pro-rated based on hours/week. Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law. Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest. The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Science in Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region. PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit General Summary The Human Resources Administrative Coordinator serves as a key member of the Human Resources team and is responsible for coordinating a variety of HR operational, administrative, and employee service functions. This position serves as a primary point of contact for employees, supervisors, applicants, and external partners by managing HR communications, responding to inquiries, and ensuring timely, accurate, and professional customer service. The Human Resources Administrative Coordinator supports the employee lifecycle by coordinating recruitment activities, onboarding processes, personnel records administration, HRIS data management, training and development logistics, benefits-related activities, and compliance documentation. The position manages the HR department inbox, assists with workflow coordination, maintains confidential employee information, and supports reporting, audits, and process improvement initiatives. Working collaboratively with leaders and employees across the University, this position helps ensure efficient HR operations, a positive employee experience, compliance with applicable policies and regulations, and alignment with the University's mission, values, and strategic objectives. Essential Job Functions Provides administrative and operational support for Human Resources programs and initiatives, including coordinating schedules, preparing correspondence, maintaining calendars, supporting projects, and facilitating workflow management across HR functions. Serves as the primary coordinator for the HR department's shared inbox and communication channels, responding to employee, supervisor, applicant, and vendor inquiries or directing requests to appropriate resources while ensuring timely, accurate, and customer-focused service. Coordinates recruitment and hiring administration activities, including posting positions, tracking applicants, scheduling interviews, preparing hiring documentation, coordinating candidate communications, and supporting the onboarding process. Coordinates new hire onboarding activities, including pre-employment documentation, orientation scheduling, background check coordination, new hire communications, system access requests, and onboarding records management to ensure a positive employee experience and compliance with university requirements. Maintains HR records, personnel files, databases, HRIS information, SharePoint sites, and electronic documentation while ensuring accuracy, confidentiality, record retention compliance, and adherence to applicable policies and procedures. Supports HR operations through data entry, document management, workflow coordination, reporting, audits, and administrative processes that contribute to effective service delivery and regulatory compliance. Provides first-level support to employees and supervisors regarding HR policies, procedures, benefits, onboarding, employment verification requests, payroll deadlines, training opportunities, and other HR-related processes. Coordinates meetings, training sessions, employee engagement activities, committees, and HR-related events by scheduling attendees, preparing materials, maintaining records, tracking action items, and supporting follow-up activities. Assists with benefit administration and employee programs #J-18808-Ljbffr