Maintenance Director

Purpose of Your Job Position

The primary purpose of your position is to plan, organize, develop, and direct the overall operation of the Maintenance Department in accordance with current federal, state, and local standards guidelines, and regulations governing our Facility and as may be directed by the Administrator, to assure that our Facility is maintained in a clean, safe, and comfortable manner.

Delegation of Authority

As Maintenance Supervisor you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Plan, develop, organize, implement, evaluate, and direct the Maintenance Department, its programs and activities.

• Develop and maintain written maintenance policies and procedures.

• Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.

• Review the department’s policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Administrator.

• Interpret the department’s policies and procedures to employees, residents, visitors, government agencies, etc.

• Assume the administrative authority, responsibility, and accountability of directing the Maintenance Department.

• Coordinate maintenance services and activities with other related departments (i.e., Dietary, Nursing, Activities, etc.).

• Make written oral reports and recommendations to the Administrator, as necessary or required, concerning the operation of the Maintenance Department.

• Assist in establishing a preventive maintenance program.

• Submit accident or incident reports to the Human Resources Department within twenty-four (24) hours after their occurrence.

• Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related maintenance functions to ensure that tasks involving the potential exposure to blood or body fluids are properly identified and recorded.

• Inspect storage rooms, workrooms, utility or janitorial closets, etc., for upkeep and supply control.

• Participate in Facility surveys (inspections) made by authorized government agencies as necessary or as may be directed.

• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.

• Keep abreast of economic conditions or situations and recommend to the Administrator adjustments in maintenance services that assure the continued ability to provide a clean, safe and comfortable environment.

• Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., to assure control of equipment and supplies.

• Ensure that services performed by outside vendors are properly completed or supervised in accordance with contracts

• or work orders.

• Delegate a responsible staff member to act in your behalf when you are absent from the Facility.

Committee Functions

• Serve on various committees of the Facility (i.e., Infection Control, Safety, QA, etc.) and provide written or oral reports of maintenance services and activities as required by the committee’s guidelines or direction.

• Evaluate and implement recommendations from established committees (i.e., Infection Control, Safety, QA, etc.).

• Meet with maintenance personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the maintenance department, assist in identifying and correcting problem areas, and/or the improvement of services.

• Attend department head meetings, etc., as scheduled.

• Schedule and announce departmental meeting times, dates, places, etc..

Personnel Functions

• Determine departmental staffing requirements necessary to meet the maintenance department’s needs.

• Recommend to the Administrator and/or HR Delegate the number and level of maintenance personnel to employ.

• Assist in the recruitment, interviewing, and selection of maintenance personnel.

• Ensure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee’s personnel record.

• Assign a sufficient number of maintenance personnel for each project.

• Schedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work.

• Monitor absenteeism to ensure that an adequate number of maintenance personnel are on duty at all times.

• Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to perform their assigned duties.

• Assist in standardizing the methods in which maintenance tasks will be performed.

• Review and check competence of maintenance personnel and make necessary adjustments or corrections as required or that may become necessary.

• Counsel and discipline maintenance personnel, as requested or as necessary.

• Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.

• Terminate employment of personnel when necessary, documenting and coordinating such actions with the HR Delegate and/or Administrator.

• Review complaints and grievances made or filed by department personnel.

• Provide complaint and grievance reports to the Administrator, as required or as may be necessary.

• Conduct departmental performance evaluations in accordance with the Facility’s policies and procedures.

• Maintain a productive working relationship with other department supervisors and coordinate maintenance services to assure that services can be performed without interruption.

• Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the Facility.

Staff Development

• Develop and participate in the planning, conducting, scheduling, etc., of in-service training classes, on-the-job training and orientation programs for maintenance personnel.

• Assume the responsibility for maintaining your professional competence through participation in programs of continuing education (i.e., seminars, training programs, etc.).

• Ensure that all maintenance personnel attend and participate in annual Facility in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, etc.).

Safety and Sanitation

• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment at least weekly.

• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.

• Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.

• Ensure that supplies, equipment, etc., are maintained to provide a safe and comfortable environment.

• Promptly report equipment or Facility damage to the Administrator.

• Assume the responsibility for obtaining and maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.

• Ensure that containers of hazardous chemicals in the department are properly labeled and stored.

• Ensure that all maintenance personnel are trained to use labels and MSDSs to recognize hazards and to follow appropriate protective measures.

• Assist in developing, maintaining, and implementing infection control and universal precautions policies and procedures to assure that a sanitary environment is maintained at all times and that aseptic and isolation techniques are followed by all maintenance personnel.

• Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.

• Ensure that maintenance personnel follow established hand-washing procedures.

• Assist in developing and implementing waste disposal policies and procedures for the maintenance department.

• Ensure that maintenance personnel follow established policies governing the use or disposal of personal protective equipment and disposal of infectious wastes.

• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the Facility’s policies and procedures governing accidents and incidents.

• Ensure that maintenance policies and procedures identify appropriate safety precautions and equipment to use when performing tasks that could result in bodily injury.

Equipment and Supply Functions

• Recommend to the Administrator the equipment and supply needs of the department.

• Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.

• Check supply rooms and work areas to assure that needed supplies are readily available to perform assigned tasks.

• Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.

• Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.

• Maintain inventory and records according to established policies.

• Place orders for equipment and supplies, as necessary or as may be required.

• Ensure that equipment contaminated with blood or other infectious material is properly labeled or tagged before being sent for repair or decontamination.

Budget and Planning Functions

• Forecast needs of the department.

• Assist in preparing and planning the Maintenance Department’s budget for equipment, supplies, and labor and submit to the Administrator for review, recommendations, and approval.

• Makes departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly operating statement.

• Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the Administrator upon request or as necessary.

Resident Rights

• Ensure that maintenance personnel inform residents when it is necessary to move personal possessions (i.e. preventive maintenance, replacement of equipment, etc.).

• Review maintenance complaints and grievances made by personnel, residents, family members, or visitors and make oral or written reports to the Administrator.

• Must adhere to all HIPAA requirements.

Miscellaneous

• Make weekly inspections of all maintenance functions to assure that quality control measures are continually maintained.

• Be prepared to handle emergencies as they come up (i.e., rescheduling maintenance work schedules, etc.).

• Be sure that appropriate medical waste is disposed of in accordance with our Facility’s established procedures.

• Works in office areas as well as throughout the Facility (i.e., power rooms, resident rooms, therapy rooms, dietary, etc.).

• Is involved with residents, personnel, visitors, government agencies or personnel, etc., under all conditions and circumstances.

• Communicates with maintenance personnel and other department directors.

• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

• Attends and participates in continuing educational programs.

• Maintains a liaison with other department supervisors to adequately plan for maintenance services or activities.

• May be required to work in cramped spaces and in adverse weather conditions.

Education

Must possess, as a minimum, a high school diploma or GED.

Experience

• Must have, as a minimum, five (5) years experience in a supervisory capacity, in a maintenance position in a Skilled Nursing Facility or similar setting.

• Must be knowledgeable of boilers, compressors, generators, etc., as well as various mechanical, electrical and plumbing systems. Must have the ability to read and interpret blueprints.

• Must be knowledgeable in building codes and safety regulations.

Specific Requirements

• Must be able to understand the English language.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must be knowledgeable of maintenance practices and procedures, as well as the laws, regulations and guidelines governing maintenance functions in nursing care facilities.

• Must possess leadership ability and willingness to work harmoniously with and supervise other personnel.

• Must have the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc., of the Maintenance Department.

• Must maintain the care and use of supplies, equipment, etc., and maintain the appearance of maintenance areas; must perform regular inspections of resident rooms or units for order, safety, and proper performance of equipment.

• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing maintenance practices.

• Must possess the ability to plan and carry out programs in repair, new construction, and equipment installation.

Physical and Sensory Requirements

(With or Without a Reasonable Accommodation)

• Must be able to move intermittently throughout the workday.

• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must meet the general health requirements set forth by the policies of the Facility, which may include a medical and physical examination.

• Based on the Occupational Safety and Health Administration's Guidelines for Nursing Homes Ergonomics for the Prevention of Musculoskeletal Disorders and the American Conference Governmental Industrial Hygienists' Threshold Limit Values for Lifting the Facility has identified that this job may require the lifting of residents, equipment, or other objects. Accordingly, this job may require a minimum of 5 pounds and a maximum of 60 pounds lifting, periodically and or as needed.