Executive Assistant

Eaton’s AER MSD Mission System Division is currently seeking an Executive Assistant. Looking for candidates  who would enjoy working with global teams, be part of digital journey, and thrive in fast pace dynamic environment. This role is based at our Davenport, IA facility.  The Executive Assistant will provide exceptional administrative & analytical support to Mission Systems Davenport site leadership team. The role involves enhancing the efficiency and readiness of the leadership team by effectively managing various administrative tasks and projects.

The expected annual salary range for this role is $67500.0- $99000.0a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. 

What you’ll do:

The Executive Assistant acts as the primary liaison among executives, employees, and external partners, the assistant must demonstrate excellent problem-solving, communication, and prioritization skills. Success in this role requires a self-motivated, confident, enthusiastic, and highly adaptable individual with outstanding written, verbal, and interpersonal communication abilities demonstrated level of analytical skills.

In this function you will:

• Organize and maintain the leadership team’s schedule, coordinate meetings and events, and inform key stakeholders of changes.
• Arrange travel logistics, adhering to company policies.
• Administer meetings, prepare agendas, record minutes, and set up video conferencing.
• Reconcile credit card statements, analyze expenses, and flag questionable charges.
• Manage small projects and support larger ones affecting multiple areas.
• Maintain confidentiality and handle sensitive information professionally.
• Provide high-quality executive support and manage ad-hoc requests.
• Handle administrative tasks like expense reports, filing, and document preparation.
• Prioritize and organize calls, messages, and emails.
• Compile, analyze data for reports and maintain confidentiality.
• Digital savvy, and leverage technology for efficiency and stay forward-thinking
• Support small projects by coordinating with various stakeholders, conducting research, statistical reports, reviewing dashboards and providing summaries
• Manage executive visits and coordinate logistics
• Handling confidential information, ensuring it remains secure
• Coordinate and maintain all office supplies for the department to ensure consistent inventory.

#LI-LD1

Qualifications:

Required Qualifications:

• Associate's degree from an accredited institution is required
• Minimum of three (3) years of experience supporting administrative processes OR project management experience in financial analytics
• Must be authorized to work in the US without company sponsorship now or in the future
• No relocation is offered for this position. All candidates must currently reside within 70 miles of Davenport, IA to be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
• This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’), Political Asylee, or Refugee

Preferred Qualifications:

• Three (3) years' working with executive-level leaders
• Experience in Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc.

Position Criteria

• Demonstrated ability to be highly flexible and proactive in order to address changing priorities, meetings, and tight deadlines. 
• Position requires someone with a high-energy level; with the ability to work independently, having minimal supervision and sometimes limited direction, and can be assertive when needed.
• Position requires analytical skills and being digitally savvy.
• There is also continual access to highly confidential information that has a significant impact on the organization.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at View phone number on jobs.jobcopilot.com to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.