Part-Time Executive Meeting Specialist

$30 per hour

Full-time

Accor Hotels

FAIRMONT
Company Description

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Job Description

The Executive Meeting Specialist serves as the primary coordinator for small to lower mid-scale meetings and events, ensuring seamless planning and execution from initial handoff through event completion. Housed in Event Operations but working hand in hand with the Event Salesand Event Servicesteams, this role partners closely with clients and hotel departments to execute successful events while providing operational support to the Event Operations team.
The Executive Meeting Specialist is responsible for planning and coordinating conferences, business meetings, social events, weddings, charity functions, and other hotel events of small to moderate complexity. This position helps alleviate operational workload during peak business periods while ensuring exceptional service standards and memorable guest experiences.
Event Coordination & Execution
Coordinate all aspects of assigned meetings and events from turnover through successful execution.
Partner closely with Event Sales (Conference Sales) and Event Services (Conference Services) to ensure a seamless transition from event contracting through event execution.
Serve as a point of contact for clients throughout event execution stage.
Coordinate with in-house and third-party Audio Visual providers to ensure all equipment, technology, and presentation needs are executed successfully.
Collaborate with Event Sales & Services, Culinary, Stewarding, Engineering, Security, and other hotel departments to ensure seamless event execution.
Coordinate with outside vendors, including florists, decorators, entertainers, rental companies, transportation providers, and specialty service partners.
Execute Banquet Event Orders (BEOs)
Monitor event timelines, communicate changes, and ensure all operational deadlines are met.
Conduct pre-event meetings as necessary to review event details and operational expectations.
Provide onsite event support to ensure all event details are executed according to client expectations.
Respond promptly to guest and client requests while resolving operational issues with professionalism and urgency.
Conduct post-event follow-up and communicate feedback for continuous improvement.
Administrative & Department Support
Provide administrative support to the Banquet Management team to ensure the efficient operation of the department.
Assist with banquet colleague scheduling, maintaining staffing schedules, and communicating schedule updates.
Maintain departmental filing systems, event records, reports, and operational documentation.
Prepare and distribute daily event reports, staffing schedules, event resumes, function sheets, and departmental communications.
Coordinate communication between Banquet Operations and internal departments to ensure accurate execution of event details.
Assist with departmental reporting, billing documentation, invoices, office supply inventory, and administrative projects.
Coordinate departmental meetings, prepare meeting agendas, record meeting minutes, and follow up on action items.
Answer departmental phone calls, respond to emails, manage calendars, and assist with general office operations.
Assist with onboarding, training coordination, and maintaining departmental training records.
Support Banquet Managers during periods of high business volume by assuming responsibility for smaller events and administrative functions.
Support annual hotel events, holiday programming, and other special event initiatives.
Perform other duties as assigned.
The hourly start rate is USD $30.00
Qualifications

Minimum of 2-4 years of experience in hotel event planning, conference services, banquet operations, or a related hospitality environment preferred.
Experience coordinating meetings, conferences, weddings, social events, or banquet functions.
Knowledge of banquet operations, food and beverage service, and event execution.
Strong organizational and time management skills with the ability to manage multiple projects and competing priorities.
Exceptional written, verbal, and interpersonal communication skills.
Demonstrated ability to build positive relationships with clients, colleagues, vendors, and hotel leadership.
Experience preparing Banquet Event Orders (BEOs), Event Resumes, event diagrams, and planning documentation preferred.
Proficiency with Microsoft Office Suite.
Experience with hospitality management systems preferred.
Knowledge of scheduling, and departmental administrative functions is highly desirable.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Strong problem-solving skills with the ability to remain calm and adaptable in a fast-paced environment.
Exceptional attention to detail and commitment to delivering luxury guest service.
Ability to work a flexible schedule, including evenings, weekends, and holidays, based on business demands.
Familiarity with a union environment is considered an asset.
Additional Information
All your information will be kept confidential according to EEO guidelines.

Apply

Vacancy posted 18 hours ago

Similar jobs that could be interesting for youBased on the Part-Time Executive Meeting Specialist in Boston, MA vacancy

Executive Protection Agent- Part-Time
...Executive Protection Agent Crisis24 Private Strategic Group (PSG)... ...integrity. Produce detailed, timely reports on security incidents... ...Physical Readiness Test (PRT) & Meet-and-Greet evaluation... ...you carry a mission. You are part of a brotherhood and sisterhood...
Part time
Work at office
Crisis24
Boston, MA
5 days ago
Executive Protection Agent- Part-Time
...Crisis24 team today and be a part of something extraordinary where... ...is available at Executive Protection Agent Who We Are... ...Reporting: Produce detailed, timely reports on security incidents... ...Physical Readiness Test (PRT) & Meet-and-Greet evaluation Background...
Part time
Work at office
GardaWorld
Boston, MA
5 days ago
Executive Director, Biostatistics - Medical Affairs (Boston)
$302.01k - $390.83k
...to the Head of Biometrics, the Executive Director of Biostatistics for... ...relevant cross-functional leadership meetings, and represents the... ...may vary based on role), paid time off, and a benefits package. Benefits... ...employees or applicants as a part of their essential job...
Part time
Temporary work
Local area
GILEAD Sciences
Boston, MA
13 hours ago
Diagnostics Solutions Executive (USA, REMOTE) (Boston)
$230k - $270k
...possible.As a Diagnostic Solutions Executive you will partner across... ...teams to gather their insights, meet with customer to better understand... ...resources.This position is part of a small and nimble sales... ...a health care program or paid time off, our programs contribute to...
Part time
Full time
Local area
Remote work
Work from home
Worldwide
Flexible hours
Danaher Corporation
Boston, MA
8 hours ago
Executive Director, Biostatistics (Boston)
...DescriptionGeneral Summary:The Executive Director of Biostatistics is a... ...statistical approaches as part of unified Development strategies... ...pay range for this job at the time of posting. This role is eligible... ...market-leading benefits to meet our employees wherever they are...
Part time
Full time
Work experience placement
Summer work
Remote work
Flexible hours
2 days per week
Vertex Pharmaceuticals
Boston, MA
13 hours ago
Executive Director, Biostatistics (Somerville)
$256k - $320k
...clinical development strategy — not solely executing within it. The ideal candidate will be a... ...and external teams (e.g., CRO) that meet their objectives while complying with regulations... ...Company-sponsored in-person events from time to time.The targeted salary range for...
Part time
Full time
Remote work
Sarepta Therapeutics
Somerville, MA
8 hours ago
Executive Director, MSAT - Type 1 Diabetes (Boston)
$249.4k - $374.2k
...lives of patients with serious diseases. The Executive Director, MSAT will provide strategic and... ...Development to ensure right-first-time technology transfer into external manufacturing... ...inclusive market-leading benefits to meet our employees wherever they are in their...
Part time
Full time
Summer work
Flexible hours
Vertex Pharmaceuticals
Boston, MA
13 hours ago
ESY Assistive Technology Specialist
$56 per hour
...ESY Assistive Technology Specialist Newton Public Schools - District Wide - Newton, Massachusetts... ...Date: Jul 1, 2026 Position Type: Part-Time Salary: upto $56 Per Hour Job Description... ...reports of assessments and attend Team meetings to present findings. Provide direct AT services...
Part time
Hourly pay
Work visa
Newton Public Schools
Newton, MA
2 days ago
Student Life Specialist (Temporary)
...We’re seeking Student Life Specialists to support our summer residential... ...and fellow team members to execute daily student life... ...events, trainings, and weekly meetings with Accelerate staff Student... ...Virtual Onboarding (10–20 hours, part-time) July 6 – 10: In-person...
Part time
Temporary work
Work experience placement
Summer work
Live in
Remote work
Weekend work
Weekday work
Northeastern University
Boston, MA
3 days ago
Family Intervention Specialist
$80k - $93k
...trained Family Intervention Specialists directly in the family’s home... ...sessions with each family 3 times a week, scheduled at the convenience... ...perspectiveAttends 3 weekly meetings (individual, team, and... ...time) / 1 week paid vacation (part-time)12 paid sick days per year...
Part time
Full time
Internship
Work at office
Local area
Flexible hours
Youth Villages
Boston, MA
3 days ago
Family Intervention Specialist
$80k - $93k
...individual and family sessions with each family 3 times a week, scheduled at the convenience of... ...‑based perspective Attends 3 weekly meetings (individual, team, and clinical... ...vacation (full‑time) / 1 week paid vacation (part‑time) 12 paid sick days per year 11 paid...
Part time
Full time
Internship
Local area
Flexible hours
youthvillages.wd1.myworkdayjobs.com - Jobboard
Boston, MA
5 days ago
Family Stabilization Specialist (Part-time)
...The Role As a Family Support and Stabilization (FSS) Specialist, you’ll partner with the Department of Children and... ...families need it most from emergencies to school meetings to court hearings. Maintain accurate, timely documentation of visits, assessments, and progress...
Part time
Work at office
Work from home
Flexible hours
Children's Services of Roxbury
Boston, MA
1 day ago
Executive Director, Global Regulatory Affairs CMC Early Development (Boston)
...you and support your career? Join us as Executive Director, Global Regulatory Affairs CMC Early... ...justifications, enable right-first-time submissions, and improve speed and decision... ...., pre-IND/IND/CTA, amendments, Type B/C meetings, scientific advice).Accountable for ensuring...
Part time
Takeda
Boston, MA
13 hours ago
Executive Medical Director, Hematology (Boston)
$323.22k
...Executive Medical Director, Clinical Development, HematologyLocation:Boston, MARole overviewSenior... ...for and attending FDA/other agency meetings; demonstrated leadership of cross‑functional... ...payment or compensation program) at any time, including for reasons related to...
Part time
Hourly pay
Full time
Temporary work
Alexion Pharmaceuticals
Boston, MA
13 hours ago
Senior Director, Executive Compensation (Somerville)
$196.7k - $353.4k
...is seeking a Senior Director, Executive Compensation to play a key role... ..., complete, and prepared on a timely basisHere’s What You’ll Need (... ...Qualifications)A desire to be part of a transformational company... ...where everyone can grow. If you meet the Basic Qualifications for...
Part time
Full time
Work at office
Work from home
Moderna Therapeutics
Somerville, MA
8 hours ago
Executive Medical Director, Global Medical (Nephrology) (Boston)
$328k
...Job DescriptionGeneral Summary:The Executive Medical Director, Global Medical Lead (GML),... ...external presentations (advisory board meetings, symposia, other medical education meetings... ...teams from launch through lifecycle via timely delivery of fit-for-purpose training and...
Part time
Summer work
Remote work
Flexible hours
2 days per week
Vertex Pharmaceuticals
Boston, MA
13 hours ago
Asset Protection Specialist (Part Time)
$20 - $21 per hour
...with you. As an Asset Protection Specialist (APS), you're not just a... ...face of the dispensary and a key part of creating an elevated, friendly... ...alert and mobile at all times. Report and respond appropriately... ...-focused service. Meet the scheduling and availability...
Part time
Work at office
Local area
Shift work
Night shift
Weekend work
Day shift
Green Thumb Industries INC
Chelsea, MA
2 days ago
Executive Medical Director, Oncology Clinical Sciences (Boston)
$286.9k
...empower you to shine? Join us as an Executive Medical Director, Oncology... ...of contingency plans to meet them. Responsible for high impact... ...reviewers of external compounds as part of business development... ...reimbursement program, paid volunteer time off, company holidays, and...
Part time
Minimum wage
Temporary work
Work at office
Local area
Night shift
Takeda
Boston, MA
13 hours ago
Hunger Prevention Specialist
...Hunger Prevention Specialist Position: Hunger Prevention Specialist Location: 30 Northampton... ...of Operations Position Type: Part-Time Job Responsibilities • Set up packing... ...deliveries as needed • Attend staff meetings • Complete all required YMCA training...
Part time
Summer work
Shift work
YMCA of Greater Boston
Boston, MA
3 days ago
Family Intervention Specialist
$80k - $93k
...Villages Family Intervention Specialist For over 35 years, Youth Villages... ...sessions with each family 3 times a week, scheduled at the... ...Attends 3 weekly meetings (individual, team, and clinical... ...time) / 1 week paid vacation (part-time) ~12 paid sick days per...
Part time
Full time
Internship
Work at office
Local area
Flexible hours
Youth Villages
Dorchester Center, MA
4 days ago
Enterprise Solutions Specialist
$80k - $90k
...The Enterprise Solutions Specialist is responsible for... ...apply when they don't meet every single qualification... ...strategic planning, and execution. Actively communicate... ...AI for education, real-time analytics, or classroom... ...-time and qualifying part-time employees and their...
Part time
Full time
Work at office
Local area
Remote work
3 days per week
Macmillan Learning
Boston, MA
2 days ago
Behavioral Health Specialist, CSS
...Behavioral Health Specialist - Clinical Stabilization Services The Dimock Center seeks... ...program operations. Participate in staff meetings, trainings, and development of new... ...filling second shifts and overnights. If part time work is desired, please note this will...
Part time
Work at office
Shift work
Night shift
Weekend work
Day shift
Afternoon shift
The Dimock Center
Roxbury, MA
3 days ago
Emergency Management Specialist
...an Emergency Management Specialist (EMS) provides the... ...programs and operations in meeting established goals and objective... ..., 07/31/2026. Time-In-Grade Requirement :... ...with development and execution of a comprehensive emergency... ...you are basing all or part of your qualifications...
Part time
Permanent employment
Full time
Seasonal work
Work at office
Local area
Remote work
Trial period
Relocation package
Monday to Friday
VETERANS HEALTH ADMINISTRATION
Boston, MA
2 days ago
Executive Director, Global Market Insights, Analytics & Intelligence Rare Tumors (Boston)
...Darmstadt, Germany or Boston, MAYour Role: The Executive Director of Global Strategic Insights... ...workshopping, global scientific meeting coverage; Forecasting local ex-US forecasting... ...key competitive insights in a clear and timely way to leadership, the global team, and...
Part time
Local area
Immediate start
Remote work
Night shift
Merck
Boston, MA
8 hours ago
Senior or Executive Director, AI Strategy & Applications (Watertown)
$235k - $335k
...and heard.How you’ll make an impact:Kymera is seeking a Senior/Executive Director, AI Strategy & Applications to serve as the company's... ...both progressing and adding to multiple existing initiatives, to meet urgent business needsOwn evaluation, selection, and...
Part time
Kymera Therapeutics
Watertown, MA
8 hours ago
Head of Executive Search, Business Recruiting (Boston)
$173k - $230k
...We are seeking a Head of Executive Search to build and lead a centralized... ...executive-level searches over time.At Datadog, we place value in... ...understand not everyone will meet all the above qualifications... ...information you submit to Datadog as part of your application will be...
Part time
Work at office
Datadog
Boston, MA
8 hours ago
Executive Director, Data & Methods (Data and Computational Sciences) (Boston)
...Job DescriptionThe Executive Director, Data & Methods will lead a top-tier, multidisciplinary... ...for drug discovery, with significant time in biotech, pharma, or comparably complex... ...include inclusive market-leading benefits to meet our employees wherever they are in their...
Part time
Full time
Summer work
Remote work
Flexible hours
2 days per week
3 days per week
Vertex Pharmaceuticals
Boston, MA
13 hours ago
Executive Director Quality, Cell & Gene Therapy (Boston)
...DescriptionPosition Summary:The Executive Director serves as a strategic... ...of CGT programs to meet quality compliance requirements... ...authorization submissions in support of timely submissions and... ...analytical technical transfers as part of product life cycle development...
Part time
Full time
Summer work
Flexible hours
Vertex Pharmaceuticals
Boston, MA
13 hours ago
Executive Director, Field Marketing (Watertown)
$257.5k - $326.17k
...people with serious retinal diseases.The Executive Director, Field Marketing will... ...positioning, and adoption among retina specialists. This role is distinct from peer-to-peer... ...gathering at congresses and scientific meetings.Required QualificationsEducationBachelor...
Part time
Remote work
EyePoint Pharmaceuticals
Watertown, MA
8 hours ago
Family Intervention Specialist
$80k - $93k
...individual and family sessions with each family 3 times a week, scheduled at the convenience of... ...‑based perspective Attends 3 weekly meetings (individual, team, and clinical... ...vacation (full‑time) / 1 week paid vacation (part‑time) 12 paid sick days per year 11 paid...
Part time
Full time
Internship
Local area
Flexible hours
youthvillages.wd1.myworkdayjobs.com - Jobboard
Boston, MA
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Part-Time Executive Meeting Specialist. Be the first to apply!