ADMINISTRATIVE ASSISTANT 4

Administrative Assistant 4The Office of Workforce Development (OWD) is a key division of the Louisiana Works; managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state's economic growth.This Administrative Assistant 4 position provides administrative support to a Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant to the Regional Manager performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Also, this person provides managerial and personnel support to the staff in the region.AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:Accepting Direction: The ability to be open and willing to follow guidance or instructions.Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.Minimum Qualifications: Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Duties:Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.Responds to requests for information; may require interpretation of department rules and regulations.Organizes and maintains files of correspondence and information.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and types correspondence involving complex, sensitive and non-routing matters.Responsibility for all personnel matters for all employees in the Region: Being knowledgeable of all LRS and State Civil Service policies and procedures.Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes.May type contracts, secure appropriate signatures, and track contracts through the approval process.Reviews and audits payroll documents for accuracy.Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.Maintains regional telephone reports, payments in AWARE system.Additional duties as assigned and travel must be performed as needed.Position Specific Details:Location: Monroe, LAAppointment Type: Probational / Job Appointment / Promotional / Detail to Special DutyHow to Apply:No Civil Service test score is required to be considered for this vacancy.To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.All applicants selected for employment must submit to drug screening and a background check.For further information about this vacancy, contact:Heather View email address on click.appcast.io Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# View phone number on click.appcast.io.