AP Specialist

Why is This a Great Opportunity? Direct Impact on Business Growth: As an Accounts Payable Specialist, your work directly influences our financial health and vendor partnerships. You aren't just processing invoices; you are managing the critical cash flows that allow our organization to scale and succeed. A Culture of Collaboration and Development: We believe in fostering an inclusive environment where every voice matters. You will join a supportive, forward-thinking finance team that values mentorship, continuous learning, and internal career progression. Modern Tools and Innovation: Say goodbye to archaic, paper-heavy workflows. We leverage modern, automated accounting platforms to streamline repetitive tasks, freeing up your time to focus on strategic problem-solving, data analysis, and process improvements. Job Description We are seeking a detail-oriented, collaborative Accounts Payable Specialist to manage the day-to-day execution of our accounts payable functions. In this role, you will ensure the accurate and timely processing of vendor invoices, maintain precise financial records, and build strong relationships with internal and external stakeholders. Key Responsibilities Invoice Management: Review, code, and process high-volume vendor invoices, ensuring proper general ledger (GL) classification and adherence to internal approval workflows. Disbursement and Reconciliation: Prepare and execute weekly payment runs (ACH, wires, checks) and perform regular vendor statement reconciliations to identify and resolve discrepancies. Vendor Relations: Serve as the primary point of contact for vendor inquiries, resolving billing issues professionally and efficiently. Compliance & Internal Controls: Maintain accurate accounting records in compliance with standard internal controls and assist with year-end audit requests and 1099 processing. Process Optimization: Partner with the finance team to identify opportunities to automate workflows and improve the efficiency of the cash disbursement cycle. Qualifications We welcome candidates from diverse backgrounds and recognize that transferable skills, dedication, and a growth mindset are just as valuable as traditional linear experience. Core Competencies & Experience Functional Knowledge: Proven experience handling accounts payable functions, understanding the full three-way matching concept (purchase orders, receipts, and invoices), and basic accounting principles. Technical Savvy: Proficiency with modern ERP or accounting software (e.g., NetSuite, QuickBooks, Sage, or SAP) and intermediate skills in Microsoft Excel (e.g., data sorting, basic formulas, and formatting). Attention to Detail: Exceptional organizational skills with a demonstrated ability to manage large volumes of data with high accuracy. Communication & Collaboration: Strong verbal and written communication skills to effectively collaborate with cross-functional teams and external vendors. Problem-Solving: An analytical mindset with the ability to investigate variances, troubleshoot discrepancies, and propose constructive solutions. #J-18808-Ljbffr