Cardiothoracic GME Compliance and Education Specialist

Reporting to the Senior Program Manager, Cardiothoracic Surgery, the Compliance & Education Specialist serves as the regulatory and accreditation leader for all Cardiothoracic Surgery education programs across Mass General Brigham (MGB), including the integrated Cardiothoracic Surgery Residency and associated fellowship and medical student programs. The Regulatory and Accreditation Specialist serves as a key technical, compliance, and systems resource for the combined training program. This role is responsible for managing the infrastructure and processes that support accreditation readiness, regulatory compliance, trainee onboarding and credentialing, and educational systems administration. The specialist oversees critical platforms such as ADS, New Innovations, ERAS, and NRMP, while also leading data reporting, analytics, faculty compliance tracking, site visit preparation, and recruitment support. In addition, the role helps ensure timely and accurate documentation, operational efficiency, and regulatory adherence across ACGME and non-ACGME educational programs, medical student rotations, observer programs, and visa-related processes. Education Bachelor's degree required; Master's degree preferred. Qualifications Experience in a healthcare or regulatory environment with demonstrated effectiveness in organizing and coordinating a detailed portfolio of activities (3-5 years) required. In-depth knowledge of ACGME regulations, accreditation processes, and GME operations. Experience with New Innovations, ERAS, NRMP, and credentialing systems strongly preferred. Skills & Competencies Strategic thinking with ability to operationalize complex initiatives. Exceptional communication, interpersonal, and relationship-building skills. High-level organizational skills with the ability to manage multiple priorities. Discretion, professionalism, and sound judgment in handling confidential matters. Strong analytic and problem‑solving skills. Proficiency in Microsoft Office, New Innovations, Workday, and web platforms. Responsibilities Credentialing: Obtain appropriate information from trainee; submit to CCO; update bi‑weekly report with pending items; follow up on outstanding activities; communicate updates to leadership; communicate with trainee; track progress relative to start date. Offer letters: Create letter with Program Manager with appropriate details such as start/end dates, funding source, pay scale and moonlighting/call details and send to appropriate admin(s) for signature; send to trainee; submit fully executed document to Program Manager and trainee file. New Hire: Obtain appropriate information from trainee; submit to DOS; sign up for GME orientation, sign up for EPIC training. Licensing: Obtain appropriate information from trainee, submit to CCO; update annual trainee limited license spreadsheet; update bi‑weekly report; track progress; communicate to leadership. Management of ADS, New Innovations, ERAS, NRMP, and related systems (anything in these systems is completely owned by this person): Annual ADS Updates Faculty Roster Maintenance Curriculum Updates Block Schedule Uploads Evaluation mapping Profile maintenance Rotation structure Faculty assignments (see below faculty compliance reporting) Report generation Accreditation documentation and compliance tracking Scholarly and Academic Productivity Tracking Site visit documentation preparation and repository management Duty hour, evaluation, case log, and milestone analytics: Milestone data compilation Milestone form preparation Milestone submission preparation Tracking milestone completion rates Monitoring case log compliance Generating case log reports Identifying case log deficiencies ACTS Case Log minimum tracking Faculty Compliance Reporting (i.e. not just sending the report, but responsible for the dashboard creation, metric management, and requests to faculty) Recruitment analytics and backend reporting: ERAS Backend setup NRMP backend setup ADS recruitment updates Program information maintenance Application export/report generation Compliance tracking SOAP agreement tracking Match compliance timelines Applicant scoring compilation (database, management, score aggregation) Owns: file exporting, generating reports Maintenance of regulatory calendars, institutional agreements, and reporting systems Preparation of data and reporting for CCC, PEC, and APE, and other educational meetings and reviews Educational financial tracking and reporting as assigned: Tracking educational budget Maintaining reimbursement spreadsheets Trainee educational stipend/allocation tracking Additional Educational Programs Responsibilities above additionally apply to the following: Non‑ACGME Adult Cardiac & Thoracic Surgery Fellowship Programs HMS medical student rotations in cardiac and thoracic surgery Observer programs, non‑employee onboarding, and external visitors Serve as liaison onto the International Office for visa‑related processes for fellows and observers. EEO Statement Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. #J-18808-Ljbffr Mass General Brigham (Enterprise Services)