GRANT SPECIALIST

The Lower Shore Workforce Alliance (LSWA) Grant Specialist is responsible for overseeing programmatic activities, budgets, and reporting for multiple federal, state, and private grants. The role collaborates with the LSWA Director and the Department of Finance to ensure projects remain on schedule, budgets are balanced and allocated correctly, and quarterly, annual, and final reports are prepared for funding agencies. The specialist also pursues new funding sources and drafts proposals to grant agencies. Responsibilities Collaborate with LSWA Director to identify metrics and collect data for reporting and assessment. Lead the writing and submission of monthly, quarterly, and annual performance reports as required by funding agencies. Maintain project budgets. Support and collaborate with LSWA Director in identifying, writing, and submitting new grant proposals. Supervisory Responsibilities No supervisory responsibilities. This position reports to the LSWA Director. Competencies Intellectual Analytical Synthesizes complex or diverse information Collects and researches data Uses intuition and experience to complement data Designs workflows and procedures; documents all steps Design Generates creative solutions Translates concepts and information into images Uses feedback to modify designs Applies design principles and demonstrates attention to detail Problem Solving Identifies and resolves problems in a timely manner Gathers and analyzes information skillfully Develops alternative solutions Works well in group problem‑solving situations Uses reason even when dealing with emotional topics Project Management Develops project plans Coordinates projects Communicates changes and progress Completes projects on time and within budget Manages project team activities Technical Skills Assesses own strengths and weaknesses Pursues training and development opportunities Strives to continuously build knowledge and skills Shares expertise with others Interpersonal Customer Service Manages difficult or emotional customer situations Responds promptly to customer needs Solicits customer feedback for service and assistance Meets commitments Interpersonal Skills Focuses on solving conflict, not blaming Maintains confidentiality Lists to others without interrupting Keeps emotions under control Remains open to others’ ideas and tries new things Oral Communication Speaks clearly and persuasively in positive or negative situations Listens and gets clarification Responds well to questions Demonstrates group presentation skills Participates in meetings Written Communication Writes clearly and informatively Edits work for spelling and grammar Varies writing style to meet needs Chooses numerical data presentation techniques Reads and interprets written information Teamwork Balances team and individual responsibilities Exhibits objectivity and openness to others’ views Gives and welcomes feedback Contributes to building a positive team spirit Puts success of team above own interest Supports everyone’s efforts to succeed Leadership Visionary Leadership Displays passion and optimism Inspires respect and trust Mobilizes others to fulfill the vision Provides vision and inspiration to peers and subordinates Change Management Develops workable implementation plans Communicates changes effectively Builds commitment and overcomes resistance Prepares and supports those affected by change Monitors transition and evaluates results Leadership in general Exhibits confidence in self and others Inspires and motivates others to perform well Effectively influences actions and opinions of others Accepts feedback from others Gives appropriate recognition to others Quality Management Looks for ways to improve and promote quality Demonstrates accuracy and thoroughness Organization Business Acumen Understands business implications of decisions Displays orientation to profitability Demonstrates knowledge of market and competition Aligns work with strategic goals Cost Consciousness Works within approved budget Develops and implements cost‑saving measures Contributes to profits and revenue Conserves organization resources EEO Demonstrates knowledge of EEO policy Shows respect and sensitivity for cultural differences Promotes a harassment‑free environment Ethics Treats people with respect Keeps commitments Inspires the trust of others Works with integrity and ethically Upholds organizational values Organizational Support Follows policies and procedures Completes administrative tasks correctly and on time Supports organization’s goals and values Benefits organization through outside activities Supports affirmative action and respects diversity Strategic Thinking Develops strategies to achieve organizational goals Understands organization’s strengths & weaknesses Analyzes market and competition Identifies external threats and opportunities Adapts strategy to changing conditions Self-Management Judgment Displays willingness to make decisions Exhibits sound and accurate judgment Supports and explains reasoning for decisions Includes appropriate people in decision‑making process Makes timely decisions Motivation Sets and achieves challenging goals Demonstrates persistence and overcomes obstacles Measures self against standard of excellence Takes calculated risks to accomplish goals Planning/Organizing Prioritizes and plans work activities Uses time efficiently Plans for additional resources Sets goals and objectives Organizes or schedules other people and their tasks Develops realistic action plans Professionalism Approaches others in a tactful manner Reacts well under pressure Treats others with respect and consideration Accepts responsibility for own actions Follows through on commitments Quality Demonstrates accuracy and thoroughness Looks for ways to improve and promote quality Applies feedback to improve performance Monitors own work to ensure quality Quantity Meets productivity standards Completes work in timely manner Strives to increase productivity Works quickly Safety and Security Observes safety and security procedures Determines appropriate action beyond guidelines Reports potentially unsafe conditions Uses equipment and materials properly Adaptability Adapts to changes in the work environment Manages competing demands Changes approach or method to best fit the situation Able to deal with frequent change, delays or unexpected events Attendance/Punctuality Is consistently at work and on time Ensures work responsibilities are covered when absent Arrives at meetings and appointments on time Dependability Follows instructions, responds to management direction Takes responsibility for own actions Keeps commitments Commits to long hours of work when necessary to reach goals Completes tasks on time or notifies appropriate person with an alternate plan Initiative Volunteers readily Undertakes self‑development activities Seeks increased responsibilities Takes independent actions and calculated risks Looks for and takes advantage of opportunities Asks for and offers help when needed Innovation Displays original thinking and creativity Meets challenges with resourcefulness Generates suggestions for improving work Develops innovative approaches and ideas Conveys ideas and information in a manner that gets others’ attention Qualifications Education and Experience Master’s Degree in a relevant field and (3) years of administrative, progressively responsible experience, of which at least one (1) year involved budgeting, expenditures, and/or procurement, preferably in a non‑profit organization or post‑secondary institution. Bachelor’s Degree in a relevant field and four (4) years related progressively responsible experience, at least one (1) year involving budgeting, expenditures, and/or procurement, preferably in a non‑profit organization or post‑secondary institution. Attendance in Quarterly Finance meetings and monthly LSWA Staff meetings is required. Core Job Skills Ability to manage multiple priorities with clarity and efficiency. Ability to work effectively with staff. Ability to respond calmly to complex and urgent issues. Excellent verbal and written communication skills. Ability to work independently. Ability to manipulate complex statistical information. Ability to develop and manage effective tracking and monitoring systems. Knowledge of major office computer systems and spreadsheet software related to the field of work (QuickBooks, Profit and Loss Financial Systems, Microsoft Excel). High and very high skill levels in reading, analyzing, and interpreting various technical and financial documents. Language Skills High skills – Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or government regulations. Mathematical Skills Intermediate skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Reasoning Ability Very high skills – Ability to solve practical problems, collect data, establish facts, and draw valid conclusions. Computer Skills Expert knowledge of major office computer and spreadsheet software (QuickBooks, Microsoft Excel). Other Skills and Abilities Working knowledge of the State of Maryland and federal regulations (OMB, 2CFR200, EDGAR). Physical Demands Stand – None, less than 1/3; Walk – None, less than 1/3; Sit – 1/3 to 2/3; Use hands to finger, handle or feel 1/3 to 2/3; Reach with hands and arms 1/3 to 2/3; Climb or balance – less than 1/3; Stoop, kneel, crouch or crawl – less than 1/3; Talk or hear 1/3 to 2/3; Taste or smell – None; Lift weight – 100 pounds – None. Work Environment #J-18808-Ljbffr