Automotive Accounting- Title Clerk Specialist

Job Description

Job Description

Are you an experienced automotive title professional looking for career growth and long-term stability? Vista Auto Group is seeking a detail-oriented Automotive Title & Accounting Specialist to join our business office team.

This position focuses primarily on processing automotive titles and registrations, with additional responsibilities for bank deposits, document scanning, recordkeeping, and general accounting support.

Pay Range: $22.00–$26.00 per hour, based on experience and qualifications

Position Summary:

The Automotive Title & Accounting Specialist processes vehicle titles, registrations, liens, and related documentation while ensuring compliance with state regulations and dealership requirements. The ideal candidate has automotive title experience, general accounting knowledge, strong attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Essential Functions:

Automotive Titles and Registrations

• Process titles and registrations for new, used, wholesale, and trade-in vehicles.
• Review title paperwork, purchase documents, lien information, and supporting records for accuracy and completeness.
• Submit required documentation to state motor vehicle agencies within established deadlines.
• Process lien recordings and releases, duplicate titles, title corrections, and out-of-state transactions.
• Maintain accurate title logs and monitor outstanding titles.
• Work with customers, lenders, auctions, dealerships, and state agencies to resolve missing documents, discrepancies, and registration issues.
• Answer customer questions related to titles, registrations, and required documentation.
• Ensure compliance with state regulations, dealership procedures, and applicable legal requirements.

Accounting and Administrative Support

• Prepare and process daily bank deposits.
• Scan, upload, index, and organize title, deal, and accounting documents.
• Maintain accurate electronic and physical records in accordance with company retention requirements.
• Assist with Accounts Payable, Accounts Receivable, and routine accounting transactions.
• Research and resolve discrepancies involving payments, deposits, vehicle deals, and title fees.
• Assist with account reconciliations and month-end closing activities as assigned.
• Provide supporting documentation for internal and external audits.
• Support other business office functions as needed.

Communication and Collaboration

• Partner with sales, finance, accounting, and management teams to obtain complete and accurate documentation.
• Communicate professionally with customers, financial institutions, auctions, vendors, and government agencies.
• Provide timely updates regarding missing titles, incomplete paperwork, and outstanding documents.
• Identify opportunities to improve title-processing and document-management procedures.

What We're Looking For:

• At least two years of automotive title, dealership business office, or related administrative experience preferred.
• Automotive dealership title experience is strongly preferred.
• Knowledge of vehicle titles, registrations, liens, and state motor vehicle requirements.
• General accounting experience, including bank deposits, reconciliations, Accounts Payable, or Accounts Receivable.
• Strong computer skills, including Microsoft Excel, Outlook, and document-scanning systems.
• Experience with a dealership management system is preferred.
• Excellent attention to detail, organization, and time-management skills.
• Ability to research issues and follow them through to resolution.
• Professional verbal and written communication skills.
• High level of integrity, discretion, and confidentiality.
• High school diploma or equivalent required; an associate degree in accounting, business, or a related field is a plus.

What We Offer:

• Career growth supported by training, mentorship, and development opportunities
• Paid time off that begins accruing on your first day
• Medical, dental, vision, life, and disability insurance
• 401(k) with employer contribution
• Health and wellness reimbursement of up to $75 per month
• Employee discounts
• A supportive, team-focused work environment

Who We Are:

Vista Auto, a Summit Automotive company, is built on a different way of thinking. We embrace a culture that recognizes strength in our differences and brings together a diverse, energetic, and engaged team.

Guided by our values of Humility, Integrity, and Passion , we are committed to professional growth and exceptional experiences for our customers and associates. Our brand represents the Power of Yes —empowering our associates to provide a positive, safe, and stress-free experience in every interaction. Summit Automotive Partners is a privately held automotive management group headquartered in Centennial, Colorado.

EEOC Summit Automotive Partners is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Summit Automotive Partners strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All Summit Automotive Partners employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. ADA Summit Automotive Partners complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, Summit Automotive Partners will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need an accommodation, refer any such request to the Human Resources Department. Summit Automotive Partners will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.