PEIMS and ARD Documentation Facilitator

Position Type:
Administration/Special Education

Date Posted:
6/2/2026

Location:
Falls Education Cooperative
Organize and manage the routine work activities of the diagnosticians, School Psychologists, Special Education Counselors, speech pathologist, and all related service personnel within the department related to paperwork (referrals, ARD documents, Transition, Evaluations, and Newsletters, etc) and support for all staff.

Qualifications:
Education/Certification:
Bachelor's degree
Valid Texas Teaching Certificate

Special Knowledge/Skills:
-Experience in Special Education, specifically with ARD's and FIE paperwork
-Ability to maintain accurate and auditable records.
-Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing.
-Strength in technology and problem-solving skills to improve efficiency and effectiveness with paperwork
-Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.
-Ability to meet established deadlines.
-Strong organizational, communication, and interpersonal skills.
-Ability to understand detailed written or oral instructions.

Major Responsibilities and Duties:
Records and Reports
1. Create efficient procedures for staff when turning in ARD documents, referrals, and transfer information to ensure parents receive documents in timely manner.
2. Compile, maintain, file, and all reports, records, and other documents as required. Create procedures
for going paperless within two school years. Coordinate transfer packets, log them into SuccessEd in the appropriate school districts.
3. Copy and email requested student records when students leave the Coop. Keep log of records sent and to whom sent.
4. Keep SuccessEd program up to date on all active and withdrawn students. Assist all office staff members with the SuccessEd program as well as teachers in our districts.
5. Enter new referrals into SucesssEd to keep up with SPP11 and 12. Cross-check these with the evaluation spreadsheet throughout the year to ensure accuracy.
6. Keep up with all re-evaluation timelines and ensure proper paperwork is sent to teachers for testing purposes. Mail re-evaluation notices to parents. Check PEIMS coding on ARDs and email/mail copy to parent in a timely manner.
7. Maintain current student records in neat order. Remove inactive students records and prepare for end of the year inventory.
8. Once per six weeks, check PEIMS coding on all district campuses to ensure accuracy.
9. Keep records room in organized fashion for current students and ensure inactive are marked and stored properly.
10. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to Texas Education Agency PEIMS Data Standards.
11. Work cooperatively with district and office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
12. Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
13. Create family newsletter to share with parents and update website with applicable resources and trainings.

Other
14. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
15. Compile, maintain, and file all reports, records, and other documents as required.
16. Follow district safety protocols and emergency procedures.