Administrative Assistant

Job Description

Job Description

Full-Time | 40 Hours/Week | Monday–Friday | 8:00 a.m.–5:00 p.m.

Additional hours expected during tax season (January–April)

Location: Peachtree City, Georgia

Salary Range: $20.00 - $23.00 hourly

About the role:

We are looking for a friendly, organized, and detail-oriented Administrative Assistant to join our public accounting firm. This is a critical front-desk position that combines client service, administrative support, tax document organization and preparation, and office operations. You'll interact with clients in person, by phone, and electronically while supporting our accounting team in the office. The ideal candidate is technically proficient, enjoys staying organized, takes ownership of their work, and takes pride in creating a positive client experience.

What you'll do:

• Provide professional, courteous, and friendly service to clients. 
• Manage the front desk, answer and direct phone calls, and assist clients with questions by providing relevant information.
• Schedule client appointments and meetings using Microsoft Outlook.
• Assemble and prepare paper and electronic tax returns for client delivery.
• Set up new clients and maintain accurate information in tax and practice management systems.
• Organize and maintain electronic folders, databases, and other firm records.
• Provide general office support and day-to-day administrative needs.
• Scan, copy, organize, and digitally save documents according to firm processes, policies and procedures. 
• Handle occasional errands such as mail delivery and bank deposits.
• Follow established procedures and workflows and identify opportunities to improve administrative efficiency. 
• Take ownership of assigned tasks and ensure work is accurate, complete, and timely.
• Assist with documenting procedures and maintaining standardized workflows.

We're looking someone who is: 

• Client-focused – friendly, professional, and committed to creating a positive client experience. 
• Highly organized – able to prioritize, multitask, and meet deadlines. 
• Detail-oriented – committed to accurate, thorough, high-quality work. 
• Tech-savvy – comfortable learning and using multiple software systems. 
• A problem-solver – able to use good judgment and take initiative when issues arise.
• A team player – comfortable working both independently and collaboratively. 
• Trustworthy – able to handle sensitive and confidential information appropriately.

What you need to qualify:  

• High school diploma or equivalent required. 
• Minimum of 2 years of administrative experience.  
• Previous experience in a public accounting firm preferred. 
• High level of technical proficiency using computer programs and software including Microsoft Office.

What we offer:

• Competitive compensation
• Health Insurance
• Generous PTO
• 11 paid holidays
• Life Insurance
• Disability Insurance
• 401k + match
• Training & Development opportunities
• Quarterly social events

If you are someone who enjoys helping people, staying organized, working with technology, and being an important part of a team, we'd love to hear from you.