Operations Specialist

Job Title

Position Summary: The primary purpose of this position is to execute key analysis and provide budget analytics for the Operations function of our business. Living in the Greater Tampa area is highly preferred because you will be expected to be in the office Monday- Friday. Our office is located in the Brandon/Riverview area.

Job Responsibilities

Perform expense variance analysis across consolidated beverage group including critical analysis of trends, variances, and key metrics with an eye towards improvement.

• Analyze various detailed trackers for T&E, headcount, OT, and capital spending.
• Assist in monthly forecasting and the annual expense budgeting process.
• Develop, analyze, and report key bailment process metrics and monitor adherence to key performance indicators (service, system inventory, open orders, supply risks, forecast accuracy).
• Develop and implement recommendations to improve performance and/or compliance

Ensure precise fulfillment, adequate inventory levels and accurate claims or vendor notices.

• Review forecast data. Address critical fulfillment, inventory risk, and ensure inventory levels are met. Develop alternate supply plans to maintain contractual timelines and ensure levels are met.
• Monitor withdrawals and supplier PO confirmations, adjusting delivery dates as needed. Troubleshoot undelivered orders.
• Resolve freight claims, unpaid vendor notices and inventory exceptions.

Manage unlisted and obsolete inventory

• Work with suppliers and carriers to return delisted product out of the bailment warehouses.
• Actively manage the slow-moving and obsolete inventory at each warehouse to ensure aged inventory levels remain low.

Partner and communicate with various teams.

• Finance Planning and Analysis team to provide regular feedback to ensure proper classification of expenses. Including conducting business case and financial modeling.
• Develop appropriate meeting cadence and content with Commercial teams to maintain seamless communication regarding priorities, risks and process improvements.

Other duties, as assigned by the jobholder's supervisor, may also be required.

Minimum Qualifications

• Bachelor's degree in Supply Chain, Finance or Accounting and/or equivalent training and work experience
• Minimum of 3 year of professional experience in accounting, FP&A function, or Operations
• Advanced PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications

• Experience with an ERP accounting system
• Financial modeling experience
• Knowledge in advanced financial reporting and budgeting tools such as Hyperion Essbase, and BI360

Physical Requirements

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies

• Accountable for results which impact the department.
• Selects best option from a set of defined procedures/ solutions using common sense and experience of similar situations.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.