Business Office Manager

Job Description

Job Description

The Waters of Cheatham is now hiring for Business Office Manager, full time to join our TEAM!!!

Under the direction of the Administrator, the Business Office Manager manages all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties. The
Business Office Manager ensures the financial systems are accurate, efficient, and in accordance with professional accounting practices and governmental regulations. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

ESSENTIAL JOB FUNCTIONS:
A. Role Responsibilities – Job Knowledge/Duties:

• Demonstrates knowledge of age specific developmental factors specific to adult and geriatric residents (i.e. physical, cognitive, and socialization factors) in carrying out business office functions

• Demonstrates knowledge, skills, and techniques necessary to carry out business office functions for residents with the following needs: therapeutic, neuro and dementia, dialysis, IV therapy and infectious diseases, if applicable

• Attends all mandatory in-services by the employee’s anniversary date

• Acts appropriately under the direction of the Administrator and acts as an active member of the interdisciplinary team

• Demonstrates ability to adjust to changes in work schedule to meet resident and family needs

B. Role Responsibilities – Administrative Duties:

• Is responsible for collecting accounts receivable with an emphasis on the 90+ accounts by using the following techniques/procedures

• Supervises Business Office Staff and conducts regular meetings to review progress toward departmental goals. Offers direction, suggestions and evaluated performance of Business Office Staff

• Gathers month-end medical reports and maintains file for reporting and ensures timely responses to
  Medicare requests for medical records (ADRs)

• Demonstrates responsibilities for Medicare Part A determinations from the Nursing Department

• Ensures completion of Medicare Part A and B appeals in denials received

• Balances SUM journals to billing reports by the 10th of each month

• Process Medicaid pending conversions as needed or on a weekly basis

• Reviews Medicaid authorized new admissions on a weekly basis, or as needed and ensures proper notification is sent to local department of Social Services regarding Medicaid admission to facility

• Prepares daily deposits, and makes deposit at the bank

• Demonstrates responsibility for miscellaneous Business Office errands (i.e. post office, bank).

• Verifies appropriate monies are being deducted for personal accounts on Medicaid residents.

• Demonstrates responsibility for the day-to-day activity in resident trust accounts

• Gathers monthly auxiliary pharmacy bills and forwards them to corporate level personnel

• Gathers monthly therapy billing logs from Physical Therapy, Occupational Therapy, and Speech Therapy departments and forwards them to the corporate level personnel, on a designated day of each month

EDUCATION/EXPERIENCE:
1. High School diploma required, Associates Degree in Business(preferred)

2. At least three (3) years of Business office experience in health care preferred.
3. Possesses current knowledge of accounts receivable management, basic accounting procedures, insurance/third party billing procedures, and computerized office system operation.

Our facility provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, This company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.