Academic Registrar

Job Description

Job Description

SUMMARY:

The Registrar is responsible for entering student registration information into the database and managing attendance records and student files.  Additionally, the Registrar must communicate with students' employers to confirm registrations and provide progress reports on attendance and grades.  The Registrar must also interact with students for check-in on the first day of class and communicate information on classes, attendance, and grades.

ESSENTIAL FUNCTIONS:

1.     Data entry of student and employer information into the database

2.     Registering students for class

3.     Processing student drops

4.     Managing student files and records

5.     Managing attendance records

6.     Reporting to companies: enrollment confirmation, attendance, and Grades

7.     Reporting to students: enrollment confirmation, attendance, and Grades

8.     Providing information to Dallas College as needed

9.     Sending text messages to students to communicate class information

10. Collecting class sign-in sheets

11. Validating class sign-in sheets/attendance

12. Setting up and proctoring tests for students

13. Assists with events such as graduation, student appreciation events, and trade show booths

14. Assisting customers, students, and instructors via phone and walk-ins

15. Perform additional duties as assigned

MINIMUM JOB REQUIREMENTS:

The Registrar must have a minimum of two years of related work experience such as: maintenance of electronic records, database entry/management, or experience with a customer resource management system.  High School Diploma or GED equivalent required; some college preferred.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Desired characteristics: Appreciation for workforce development and in particular construction craft training and the construction industry. 

1.     Proficient with Microsoft Office Suite

2.     Excellent computer data entry keyboarding skills

3.     Excellent communication and customer service skills.

4.     Ability to speak effectively with internal and external customers or employees of the organization.

5.     Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff. Bilingual fluency in Spanish is a plus but not a requirement.

6.     Ability to pay attention to the minute details of a project or task.

7.     Ability to bring energy to the performance of the task.

8.     Ability to make decisions or take actions to solve a problem or reach a goal.

9.     Ability to comprehend complex technical topics and specialized information.

10. Ability to work collaboratively and independently

11. Excellent interpersonal skills and a team player

12. Flexibility with projects and changing goals

13. Strong analytical skills and problem-solving skills

Organization Structure and Interface:

Reports to:  Director of Strategic Projects and Technology

Primary Interfaces:  Directors, Staff, Students, and Company Representatives

Direct Reports: None

Environment:

·       Office environment at the new Dallas College Construction Science Building Coppell Center, home for CEF Administrative Offices and Classes   

·       Limited travel may be required

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The Construction Education Foundation is a self-supporting foundation with widespread participation, providing the finest in construction industry training.

The purpose of CEF is to provide the construction industry with the most qualified technically trained people, from Craft Workers to the Supervisory level. CEF also provides the entire construction community with a funding mechanism to meet the needs of contractors and owners.

Company Description

The Construction Education Foundation is a self-supporting foundation with widespread participation, providing the finest in construction industry training.\n\nThe purpose of CEF is to provide the construction industry with the most qualified technically trained people, from Craft Workers to the Supervisory level. CEF also provides the entire construction community with a funding mechanism to meet the needs of contractors and owners.