Office & Executive Administrative Assistant

Office & Executive Administrative AssistantCreative Church is looking for a sharp, highly organized, proactive Office & Executive Administrative Assistant to help keep our church office, systems, and executive team operating at a high level.This is not simply a receptionist or basic clerical position. We are looking for someone with strong critical-thinking and executive-function skills who sees what needs to be done, solves problems, creates systems, and takes initiative without needing to be constantly directed.The right person loves organization, thinks several steps ahead, notices details others miss, and enjoys helping leaders and teams operate more effectively.What You'll Do:Office AdministrationHelp oversee the day-to-day organization and function of the church officeMaintain office supplies and inventoryAnticipate supply needs and place orders before items run outTrack office-related expenses and work within established budgetsOrganize storage, workrooms, supply areas, shared spaces, and administrative systemsReceive, organize, and distribute deliveries, mail, and packagesCoordinate vendors and resolve routine office-related issuesRun occasional errands and handle practical administrative needsHelp create systems that make the office more organized, efficient, and excellentExecutive Team SupportProvide administrative support to members of the executive leadership teamCoordinate meetings, appointments, documents, and follow-up as assignedHelp turn conversations and decisions into clear next stepsTrack projects, deadlines, and outstanding action itemsPrepare documents, spreadsheets, reports, presentations, and other administrative materialsResearch solutions, gather information, and help leaders make informed decisionsAssist with special projects and changing prioritiesHandle sensitive information with discretion and professionalismSystems & Problem SolvingIdentify administrative problems and take initiative to solve themDevelop better systems when existing processes are inefficient or unclearThink ahead rather than waiting for problems to happenLearn new software and technology quicklyUse AI tools appropriately to increase efficiency, research, organize information, draft materials, and improve workflowsHelp the team find smarter and more efficient ways to accomplish recurring tasksWho We're Looking For:This position requires someone with unusually strong executive-function skills.You may be a great fit if you:Are extremely organized and dependableHave strong critical-thinking and problem-solving abilitiesNaturally take initiativeCan receive a goal without needing every individual step explainedKnow how to prioritize when several things need attention at onceFollow through and close loopsNotice details and anticipate needsCan shift between administrative work, executive support, practical office needs, and unexpected problemsCommunicate clearly and professionallyAre comfortable working independentlyHave excellent judgment and know when to make a decision and when to askAre teachable, flexible, and able to thrive in a fast-moving ministry environmentHandle confidential information with maturity and discretionHave a genuine heart to serve the local church and support its missionTechnology SkillsCandidates should be comfortable with basic office technology and able to learn new platforms quickly, including:Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookShared calendars and cloud-based file systemsOnline ordering and inventory managementAI tools such as ChatGPT and other productivity toolsWhat Success Looks LikeSuccess in this role means the office runs better because you're there.Supplies don't unexpectedly run out. Details don't continually fall through the cracks. Leaders aren't spending executive-level time solving basic administrative problems. Projects have follow-through. Workspaces are organized. Information is easy to find. Problems are addressed instead of simply reported.Most importantly, when you see something that needs attention, your first instinct is:"Let me figure out how to solve that."Schedule & GrowthThis position will begin as a part-time role, with hours and schedule determined based on the candidate and ministry needs.For the right person, there is significant potential for the position to grow into a full-time role with increased responsibility as Creative Church continues to grow and organizational needs develop.We are looking for someone who isn't simply searching for a part-time job, but who could potentially grow with our team and become an increasingly valuable part of the administrative and executive infrastructure of Creative Church. Creative Church