Lead Purchasing Agent

Lead Purchasing Agent

Position Title: Lead Purchasing Agent

Division: Property & Supply

Reports To: Property and Supply Manager

Job Summary:

Responsible for procurement operations, purchasing activities, vendor management, sourcing strategies, contract administration support, and procurement compliance. Ensures efficient acquisition of goods and services while maintaining compliance with applicable regulations and organizational policies.

Essential Functions

Procurement Operations

• Oversees purchasing activities and procurement workflow.
• Reviews procurement requests and acquisition strategies.
• Ensures timely and cost-effective procurement processes.

Vendor Management

• Develops and maintains vendor relationships.
• Supports competitive sourcing activities.
• Evaluates vendor performance and service delivery.

Contract & RFP Administration

• Assists departments with development of procurement specifications.
• Oversees solicitation processes including Request for Proposals (RFPs), Request for Quotes (RFQs), and bids.
• Coordinates procurement activities supporting organizational initiatives.

Compliance

• Ensures adherence to procurement policies and federal requirements.
• Maintains procurement records and audit documentation.
• Conducts quality reviews of purchasing transactions.

Training & Procurement Support

• Provides training, guidance, and ongoing support to staff involved in procurement and purchasing processes.
• Assists with onboarding new staff on purchasing procedures, procurement documentation, vendor use, approval workflows, and compliance requirements.
• Serves as a resource for departments regarding proper purchasing practices, allowable procurement methods, required documentation, and purchasing system usage.
• Supports training related to equipment and supply ordering for new clinics, expanded services, and departmental start-up needs.
• Helps ensure staff follow organizational procurement policies, federal requirements, internal approval processes, and audit documentation standards.

Lead Responsibilities

• Serves as the lead resource and subject matter expert for procurement and purchasing functions.
• Provides guidance, training, and technical assistance to staff regarding purchasing policies, procedures, systems, and documentation requirements.
• Coordinates complex procurement activities, including requests for quotes, bids, and proposals.
• Reviews purchasing transactions and procurement documentation to promote compliance, accuracy, and consistency.
• Assists departments in identifying appropriate procurement methods and vendor solutions to support operational needs.
• Demonstrated experience leading projects, coordinating procurement activities, or serving as a technical resource for purchasing processes is preferred.

Education/Experience

Education/Relevant Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Public Administration, or a related field and one (1) year of progressively responsible procurement, purchasing, logistics, supply chain, contracting, or related experience; or
• Associate degree in a related field and three (3) years of progressively responsible procurement, purchasing, logistics, supply chain, contracting, or related experience; or
• High school diploma or GED and five (5) years of progressively responsible procurement, purchasing, logistics, supply chain, contracting, or related experience.
• Knowledge, Skills, and Abilities: Demonstrated experience leading projects, coordinating procurement activities, or serving as a technical resource for purchasing processes is preferred.

The GPTCHB is a tribal organization that follows tribal preference laws. Our policy is to give preference to qualified Indian/Tribal candidates over a qualified non-native candidate in hiring decisions if all other qualifications are equal.

Employment is contingent upon the outcome of all required criminal background checks.

Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles; Mumps and Rubella), Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation. Physical demands and work environment may include:

• Primarily sedentary work is performed in an office or administrative setting.
• Requires the ability to sit for extended period and regularly use standard office equipment such as a computer, keyboard, telephone, and copier.
• Occasional standing, walking, bending, and reaching may be required.
• Ability to lift and carry office materials or supplies up to 25 pounds occasionally.
• Requires manual dexterity and visual acuity for computer use and document review.
• Must be able to read, write, speak, and hear.
• Work is performed primarily in an indoor office or administrative environment.

The environment involves everyday risks or discomforts that requires normal safety precautions typical of office settings, including proper use of office equipment and awareness of trips, falls, and fire regulations.