Administrative Coordinator II

Administrative Coordinator II

The Department of Teaching, Learning and Culture seeks a highly organized and proactive Administrative Coordinator II to manage daily office operations and serve as a central resource for faculty, staff, and students. This role oversees key administrative functions including office management, copier and supply coordination, key control, textbook and desk-copy processing, and the development and enforcement of departmental procedures. The coordinator provides comprehensive support to departmental leadership through scheduling, meeting preparation, catalog updates, and submission of work orders, while also serving as the department's primary contact for parking, telecom, and space management. Additional responsibilities include assisting with course scheduling, faculty credentialing, evaluation processes, and classroom assignments, as well as supporting TEA certification workflows. The position also plays a key role in planning and executing departmental events, managing logistics for visiting scholars, and coordinating major faculty and staff award nomination processes. This is a dynamic role ideal for someone who excels at multitasking, communication, and building efficient administrative systems.

Salary: Compensation will be commensurate to the selected hire's experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Preferred Qualifications:

• Proficiency in Excel, Outlook, and Google Docs.
• Ability to organize and prioritize work activities.
• Five years of related experience including working in an administrative office.
• Experience in quality improvement.
• Experience with confidential information and its maintenance.
• Demonstrated experience working with populations.
• Master's degree or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• Interpersonal and communication skills.
• Planning and organizational skills.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multi-task and work cooperatively with others.

Essential Duties/Tasks:

• Administrative Operations - Manage main office operations, including answering phones and maintaining office supply inventory. Maintain departmental key database; issue and track keys for faculty, staff, and students. Oversee copier maintenance and supply orders; coordinate service calls as needed. Process textbook and desk copy orders via Faculty Enlight (Barnes & Noble); coordinate with publishers for desk copy distribution and returns. Develop, evaluate, and enforce office procedures; monitor adherence and recommend improvements. Print materials (documents, flyers, posters) for faculty and graduate students. Provide administrative support to Associate Department Heads (Undergraduate & Graduate), including: Calendar scheduling, meeting coordination and catering, drafting agendas and attending meetings. Coordinate catalog updates with undergraduate advisors. Submit work orders via AggieWorks. Serves as Department Parking representative. Serves as Department Telecom representative.
• Special Projects - Assist with planning and execution of departmental events (e.g., Education Career Fair, Black History Month, guest speakers, Literacy Studies Group). Order supplies and coordinate logistics for events. Manage paperwork and travel arrangements for visiting scholars.
• Credentialing & Scheduling - Assist Assistant Department Heads with semester course scheduling and catalog updates. Monitor and support the faculty evaluation process (AFIS). Credential faculty for teaching assignments each semester. Assist faculty with Weave Online updates. Download and forward TLAC online course lists from Astra to the Office of Institutional Effectiveness. Maintain and update the scheduling matrix. Ensure TLAC courses are activated in AFIS for end-of-term evaluations. Schedule TLAC classrooms for all semesters in Astra. Support TEA certification packet submissions and coordinate with the Assistant Dean.
• Space & Room Coordination - Manage office and room assignments for faculty, staff, and students. Schedule classes and reserve rooms in Astra for defenses, meetings, and events. Prepare offices for new faculty and staff; issue keys accordingly. Conduct annual facilities space inventory. Oversee TLAC classroom space in the EPRC building. Coordinate equipment surplus and assist with departmental furniture moves. Serves on College Committee for Spacing.
• Awards for TLAC Faculty and Staff - Coordinate faculty credentialing and departmental election processes. Manage nomination processes for: Association of Former Students (College & University levels), University Professorships, Chancellor's Academy of Teacher Educators. Department-level awards. Assemble and submit complete nomination packets to appropriate committees.

Teaching, Learning and Culture (TLAC), one of four departments in the College of Education and Human Development, encompasses students, faculty, and staff whose efforts and interests center on the many different aspects of academics, teaching and classroom education. TLAC's mission is to create experiences that advance teaching, research, and service through the application of knowledge in the preparation and development of quality educators, placing high value on collaboration, critical thinking, creativity, democratic governance, and global leadership.

Why Texas A&M University?

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.