Sales and Event Coordinator

The Sales & Event Coordinator is a key support role within the Sales, Marketing + Events Team. This position requires a highly motivated individual who thrives in a fast-paced environment, is eager and ready to take on additional responsibilities and demonstrates a proactive, can-do attitude.

What are the additional benefits to working at Andaz San Diego?

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you. Hyatt has the best to offer including: paid PTO, medical health care, 401k and company match after 1 year of service, paid FamilyBonding Time, Adoption Assistance, discounted and complimentary rooms at Hyatt locations across the globe, free colleague meals, discount parking during shifts, and many more!

About the Role

The Sales & Event Coordinator is a key support role within the Sales, Marketing & Events team. This position provides administrative and operational support to Sales Managers, Event Managers, and Directors to ensure successful sales efforts and seamless event execution. The ideal candidate is highly organized, customer-focused, detail-oriented, and able to thrive in a fast-paced environment while managing multiple priorities.

The coordinator serves as a liaison between clients, sales, events, and hotel departments, supporting lead management, account administration, event coordination, reporting, and client communications. This position reports directly to the Director of Sales, Events & Marketing and is a full-time, on-site role.

Essential Duties and Responsibilities

• Manage and maintain the Envision database, ensuring Sales and Events bookings and client information are accurate and up to date.
• Support the sales team with lead management, RFP distribution, account administration, and database maintenance.
• Assist with client communications, including responding to inquiries, qualifying leads, coordinating follow-up, and preparing correspondence.
• Prepare sales contracts, proposals, presentations, reports, and other sales-related documents.
• Generate weekly and ad hoc reports and maintain accurate sales records and booking information.
• Provide administrative support for group sales and event planning activities, including account management and workflow coordination.
• Coordinate event-related administrative tasks, including group resumes, billing reviews, guest amenities, and room block details.
• Assist Event Planning Managers with client communication, event preparation, and execution requirements.
• Coordinate weekly BEO distribution, attend pre-convention and pre-arrival meetings, and support event logistics as directed.
• Maintain department calendars, booking information, filing systems, office supplies, and sales collateral.
• Assist with special projects, site inspections, VIP arrivals, marketing initiatives, and promotional activities.
• Process and track departmental expenses and expense reports.
• Collaborate with hotel departments to ensure contract details and event requirements are communicated and executed effectively.
• Maintain compliance with company policies, procedures, safety standards, and service expectations.
• Represent the hotel with professionalism, integrity, and a commitment to exceptional guest and client service.

This job description is not intended to be all-inclusive. The Food & Beverage Manager may perform other duties and responsibilities as assigned to support the operational needs of the hotel. Responsibilities may change based on business demands, staffing needs, and organizational priorities.

The salary range for this position is $25.00 - $29.00. This is the range for this position that Andaz San Diego reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience and education.

All Candidates must be in possession of identification proving authorization to work in the United States. This Position does not offer sponsorship of Work Visas. Resumes submitted that cannot fulfill these requirements will not be considered.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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