Office Admin

Office Admin

Pasadena, Texas, United States

$ 18.00 - 19.00 (US Dollar)

Job Openings Office Admin

About The Job

Provide administrative support for the office, management, and staff to include greeting visitors, answering phones, customer service, and other administrative duties. The ideal candidate will be a self-starter who can multi-task and enjoys assisting guests and staff.

Role Qualifications

• Must be proficient with Microsoft Office, specifically Excel
• Must be extremely well-organized and detail-oriented, with exposure to office and manufacturing environments
• Must have excellent communication skills and the ability to interact with internal employees and external vendors

Primary Responsibilities

• Handle phones, calendar, travel, meeting-related activities, and miscellaneous confidential projects
• Greet visitors, contractors, and job applicants; direct all visitors to the appropriate person or department
• Coordinate internal meeting logistics (e.g., facilities, conference rooms, food services)
• Sort and distribute incoming mail daily; manage the postage machine
• Maintain professional appearance of office, including kitchen area
• Monitor facility safety, security, and maintenance by coordinating with management
• Assist management and staff with administrative functions as needed
• Perform other duties as assigned

HR (Human Resources) Assistance

• Maintain confidential employee files and discard sensitive documents appropriately
• Assist with planning and facilitating company functions and events
• Support employee communications including bulletin board updates, company memos, and email distribution
• Provide clerical support to the safety committee
• Perform other duties as assigned

Essential Skills And Experience

• High school diploma or equivalent certification required
• Ability to interact effectively with individuals at all levels inside and outside the organization
• Strong decision-making skills in complex situations
• Exceptional written and verbal communication skills