Maintenance Director

Job Description

Job Description

Purpose of Your Job Position

The primary purpose of your position is to plan, organize, develop, and direct the overall operation of the Maintenance Department in accordance with current federal, state, and local standards guidelines, and regulations governing our Facility and as may be directed by the Administrator, to assure that our Facility is maintained in a clean, safe, and comfortable manner.

Delegation of Authority

As Maintenance Director you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. 

Duties and Responsibilities

Administrative Functions

·         Plan, develop, organize, implement, evaluate, and direct the Maintenance Department, its programs and activities.

·         Develop and maintain written maintenance policies and procedures.

·         Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.

·         Review the department’s policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Administrator.

·         Interpret the department’s policies and procedures to employees, residents, visitors, government agencies, etc.

·         Assume the administrative authority, responsibility, and accountability of directing the Maintenance Department.

·         Coordinate maintenance services and activities with other related departments (i.e., Dietary, Nursing, Activities, etc.).

·         Make written oral reports and recommendations to the Administrator, as necessary or required, concerning the operation of the Maintenance Department.

·         Assist in establishing a preventive maintenance program.

·         Submit accident or incident reports to the Human Resources Department within twenty-four (24) hours after their occurrence.

·         Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related maintenance functions to ensure that tasks involving the potential exposure to blood or body fluids are properly identified and recorded.

·         Inspect storage rooms, workrooms, utility or janitorial closets, etc., for upkeep and supply control.

·         Participate in Facility surveys (inspections) made by authorized government agencies as necessary or as may be directed.

·         Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.

·         Keep abreast of economic conditions or situations and recommend to the Administrator adjustments in maintenance services that assure the continued ability to provide a clean, safe and comfortable environment.

·         Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., to assure control of equipment and supplies.

·         Ensure that services  performed by outside vendors are properly completed or supervised in accordance with contracts or work orders.

·         Delegate a responsible staff member to act in your behalf when you are absent from the Facility.

Committee Functions

·         Serve on various committees of the Facility (i.e., Infection Control, Safety, QA, etc.) and provide written or oral reports of maintenance services and activities as required by the committee’s guidelines or direction.

·         Evaluate and implement recommendations from established committees (i.e., Infection Control, Safety, QA, etc.).

·         Meet with maintenance personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the maintenance department, assist in identifying and correcting problem areas, and/or the improvement of services.

·         Attend department head meetings, etc., as scheduled.

·         Schedule and announce departmental meeting times, dates, places, etc..

Personnel Functions

·         Determine departmental staffing requirements necessary to meet the maintenance department’s needs.

·         Recommend to the Administrator and/or HR Delegate the number and level of maintenance personnel to employ.

·         Assist in the recruitment, interviewing, and selection of maintenance personnel.

·         Ensure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee’s personnel record.

·         Assign a sufficient number of maintenance personnel for each project.

·         Schedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work.

·         Monitor absenteeism to ensure that an adequate number of maintenance personnel are on duty at all times.

·         Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to perform their assigned duties.

·         Assist in standardizing the methods in which maintenance tasks will be performed.

·         Review and check competence of maintenance personnel and make necessary adjustments or corrections as required or that may become necessary.

·         Counsel and discipline maintenance personnel, as requested or as necessary.

·         Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.

·         Terminate employment of personnel when necessary, documenting and coordinating such actions with the HR Delegate and/or Administrator.

·         Review complaints and grievances made or filed by department personnel.

·         Provide complaint and grievance reports to the Administrator, as required or as may be necessary.

·         Conduct departmental performance evaluations in accordance with the Facility’s policies and procedures.

·         Maintain a productive working relationship with other department supervisors and coordinate maintenance services to assure that services can be performed without interruption.

·         Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the Facility.

Staff Development

·         Develop and participate in the planning, conducting, scheduling, etc., of in-service training classes, on-the-job training and orientation programs for maintenance personnel.

·         Assume the responsibility for maintaining your professional competence through participation in programs of continuing education (i.e., seminars, training programs, etc.).

·         Ensure that all maintenance personnel attend and participate in annual Facility in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, etc.).

Safety and Sanitation

·         Supervise safety and fire protection and prevention programs by inspecting work areas and equipment at least weekly.

·         Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.

·         Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.

·         Ensure that supplies, equipment, etc., are maintained to provide a safe and comfortable environment.

·         Promptly report equipment or Facility damage to the Administrator.

·         Assume the responsibility for obtaining and maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.