IT Purchasing Specialist (Contract Procurement)

Job Description

Job Description

STANDARD FORMAT FOR ALL JOB POSTINGS

Job Title: IT Purchasing Specialist
Location: Los Angeles, CA
Duration: 12 Months

Position Title: IT Purchasing Specialist (Contract Procurement)

Position Overview

We are seeking an experienced IT Purchasing Specialist to support the planning, administration, and execution of a wide range of technology procurement activities. This role is responsible for managing the end-to-end procurement lifecycle, providing strategic sourcing recommendations, ensuring compliance with applicable procurement regulations and organizational policies, and supporting stakeholders throughout the purchasing process.

Key Responsibilities

• Plan and coordinate a variety of IT procurement initiatives, including hardware, software, and technology-related services.

• Collaborate effectively with internal stakeholders to understand procurement requirements and ensure timely execution.

• Provide strategic recommendations on IT purchasing solutions, sourcing strategies, and procurement best practices.

• Ensure compliance with applicable procurement laws, regulations, policies, and internal procedures.

• Manage the full procurement lifecycle, including:

  • Preparing solicitation documents (RFPs, RFQs, IFBs, etc.)

  • Coordinating solicitation activities

  • Evaluating procurement requirements

  • Supporting contract development and execution

  • Facilitating required approval processes

• Support project teams by coordinating vendor quotations, conducting contract compliance reviews, obtaining necessary approvals, and processing purchase orders.

• Monitor procurement activities, contracts, purchase orders, and solicitations while providing regular status reports.

• Maintain procurement records and utilize enterprise resource planning (ERP), project management, and procurement management systems.

• Coordinate with cooperative purchasing organizations, government contracts, and public-sector procurement partners to leverage available purchasing agreements.

• Manage multiple concurrent procurement projects while meeting deadlines and stakeholder expectations.

• Perform additional procurement and contract administration duties as assigned.

Required Qualifications

• Minimum of 10 years of relevant experience in IT procurement, purchasing, or contract administration.

• Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, Public Administration, or a related field. An additional four years of relevant experience may be substituted for the degree requirement.

• Strong understanding of software licensing models, including SaaS, subscription-based, and perpetual licensing, as well as IT hardware procurement.

• Experience negotiating pricing, terms, and conditions for IT products and professional services.

• Proficiency with Microsoft Office applications, including Excel, Word, Access, and Adobe Acrobat.

• Experience working with ERP systems such as SAP or comparable procurement platforms.

• Strong organizational, analytical, and problem-solving skills with the ability to prioritize competing demands.

• Excellent written and verbal communication skills.

• Demonstrated professionalism, integrity, responsiveness, and attention to detail.

• Ability to thrive in a fast-paced, deadline-driven environment.

• Ability to work onsite as required.

Preferred Qualifications

• Experience with public-sector procurement regulations and competitive solicitation processes.

• Familiarity with electronic bidding and eProcurement platforms.

• Knowledge of state or local government procurement requirements.

• Experience supporting procurement activities within higher education, government, or other public-sector organizations.

• Experience utilizing project management information systems (PMIS) and procurement reporting tools.