Admissions Office and Database Coordinator

Marlborough School Admissions Assistant & Database Coordinator Staff Full-Time/Exempt Founded in 1889, Marlborough School is an independent girls' college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right. Bolstered by world-class faculty and staff, Marlborough students are challenged and inspired to work towards their own personal best and, in doing so, have an almost endless array of courses, extracurriculars, electives, and programs to spark their curiosity, deepen their compassion for one another, and lead lives of purpose. Position Overview The Admissions Assistant & Database Coordinator plays a pivotal role in the efficient operation of the Marlborough School Admissions Office. Serving as the primary point of contact for prospective families, this individual fosters a welcoming environment while providing high-level administrative support to the enrollment team. Simultaneously, this role serves as the functional expert for admissions systems, ensuring data integrity, streamlining application processes, and managing the technical infrastructure that supports strategic enrollment goals. Primary Duties and Responsibilities (other duties may be assigned) Serve as the first point of contact for prospective families, ensuring a positive experience through professional phone, email, and in-person interactions. Coordinate administrative logistics for admissions events, including registration, scheduling, materials preparation, and on-site support. Manage daily office operations, including mail distribution, supply procurement, and budget tracking. Provide executive-level support to the Director of Enrollment Management and Collegiate Partnerships and the broader admissions team. Facilitate efficient scheduling for tours, interviews, and internal meetings, ensuring effective cross-departmental coordination. Maintain up-to-date knowledge of institutional protocols to support staff training and departmental collaboration. Administer admissions software (e.g., Ravenna Solutions), including system configuration, user troubleshooting, and staff training. Oversee data integrity for all applicant records, from inquiry to enrollment, ensuring accurate reporting and efficient processing. Partner with IT and the Business Office to manage system integrations, financial aid data, and enrollment contract workflows. Manage website content updates to ensure accurate, timely information for prospective families. Coordinate and distribute admissions-related communications, including digital publications and mailings. Essential Skills, Knowledge, and Abilities Bachelor’s degree required. 3–5 years of administrative experience, preferably in an admissions setting, is highly valued. Excellent written and verbal communication skills. Ability to establish and maintain strong, collaborative relationships with students, families, faculty, staff, and external stakeholders. Strong technical skills with proficiency in Google Workspace and experience managing student databases (e.g., Ravenna, Blackbaud). High aptitude for learning new systems and managing digital records with precision. Highly organized and resourceful, with the ability to manage competing priorities independently and effectively within a fast-paced environment. Demonstrated record of maintaining confidentiality, discretion, and sound professional judgment. Ability to articulate and embody Marlborough’s mission, vision, and values, with a proactive commitment to diversity, equity, and inclusion efforts. Willingness to support school-wide initiatives and attend community events as needed, including occasional evening or weekend requirements. Committed to maintaining professional competence through proactive engagement in ongoing development activities. Compensation and Benefits Competitive annual salary ranging from $65,000 to $85,000 Comprehensive benefits package including medical, dental, and vision coverage. Access to voluntary benefits and professional development programs. Competitive retirement plans, including employer matching contributions. Generous time‑off allowance to maintain a healthy work‑life balance. For more information about Marlborough School, its rigorous academic curriculum, fine arts and athletics programs, or if you would like to learn more about this position or other career opportunities, we invite you to visit the Careers link under the “About” drop-down menu on our website at . Marlborough School is an equal opportunity employer. Marlborough recruits, employs, trains, compensates, and promotes without regard to race, religion, creed, color, national origin, age, sex (including sexual orientation and gender identity), marital status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Marlborough School is a diverse, inclusive community that strives to maintain diversity in all areas of employment. Qualifications Bachelor’s degree or equivalent required Minimum 3-5 years of work experience in an administrative role or related capacity Strong technical skills, including general knowledge of word processing and spreadsheet applications Proficiency in Google Workspace applications (Gmail, Google Docs, etc.), Microsoft Office, Adobe, and other software platforms preferred Strong aptitude to learn new software programs as needed Highly organized and thorough with an ability to demonstrate success both independently and in groups, within a face-paced environment that often requires juggling multiple priorities Highly collaborative and comfortable working within a team environment Excellent communication and interpersonal skills; resourceful problem solver; high level of discretion and proven record of maintaining confidentiality and sound judgment Excellent written and verbal communication skills Willingness to actively participate in School activities, including attending student and employee events as needed Interest and willingness to pursue professional development opportunities to meet evolving needs of the School #J-18808-Ljbffr National Association of Independent Schools